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Job Details

Executive Assistant
  • Job ID #: 37186
  • Position Type: Full-Time
  • Education Required: Associates Degree
  • Experience Required: 7 - 10 Years
  • Location: US-IL-Bannockburn
  • Functional Area: Admin Other
  • Relocation Provided:

Position Description:

Under general direction, provides executive level support for the EVP and General Counsel of Stericycle, Inc.  Primary responsibilities include preparing and communicating correspondence to internal and external business partners and in-house and outside counsel, maintaining electronic and physical files, meeting arrangements, travel agendas and expense reporting.  This role will also support the management of the operations of the global legal team and assist in executing department initiatives.  This role will also assist in the collection of documents and other information needed for the investigation of claims and litigation and with document production for discovery.  This individual will also administrator the e-billing system for legal invoices, including the preparation of reports and tracking of metrics.   This important role promotes an atmosphere of approachability and demonstrates a positive attitude and support of the Stericycle’s core values throughout the organization.

  • Provides administrative support for the Executive Vice President and General Counsel and broader legal department.  Prepares and maintains documents, files and reports, electronic expense reports, handles scheduling, arranges travel, and performs other projects.  Coordinates requests from internal and external legal staff and communicates information on a timely basis. 

  • Administrator for electronic system for legal invoice processing system (e-billing).  Sets up new vendors and matters as needed and ensures law firms bills are timely processed.  Prepares reports and tracks metrics relating to department expenses and outside counsel spend.  Works with accounts payable for payment processing.  

  • Prepares legal correspondence, pleadings, contracts, regulatory/SEC filings, engagement letters and other documents and/or memoranda.  
  • Create and maintain an organized system for physical and electronic files and facilitate/document workflow to meet organizational system.  

  • Supports management of operations of the global legal team and assists in executing department initiatives. 

  • Acts as a back-up to other Executive Assistants and assists in supporting the Executive team, and performs other related duties as required.  

Position Requirements:
Education and Experience Required (including certifications and/or software requirements for the position):

  • College degree required.

  • Seven or more years of Legal Secretary or Legal Assistant experience; prior litigation or corporate paralegal experience strongly preferred.

  • Experience supporting executive level officers.

  • Demonstrates proficiency in Microsoft Office, Excel, Outlook and PowerPoint applications; prior experience with e-billing systems for law firm invoices preferred.

  • Demonstrates broad knowledge of organizational policies, governance, and practices and the ability to maintain information housed within the Executive Team in strict confidence. Exposure to confidential material requires a high level of tact and integrity due to the interaction with Executive internal and external contacts including Board of Directors

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.