We are currently seeking a Sr. Payroll Associate to act as the payroll subject matter expert while performing all required duties necessary to prepare, process and audit payrolls for the US. Validates E-Time data, reduces gross pay by all authorized and required deductions to net pay. Assists in management of overall payroll responsibilities for processing pay in an accurate and efficient fashion.
Essential Duties & Responsibilities:
Acts as subject matter expert in all payroll processes, conducting various training to Payroll Associates, business partners and other internal/external associates.
Investigates questionable data from customers and takes corrective action, when necessary. Assists team members, timekeepers, managers/supervisors in answering/resolving payroll related questions or problems. Brings questions/concerns to the attention of Payroll Management for clarification/resolution.
Process and transmit payrolls. Ensure that reconciliations are balanced and completed, as required.
Manages repayment process with Team Members when there is an overpayment.
Continuous creation of audit/standardization with the entire team.
Acts as back up for Payroll Management in his/her absence. Seeks guidance in making decisions in approval of manual checks.
Performs miscellaneous duties/projects as required or requested. Those include, but are not limited to:
• Assists in distributing paychecks/earnings statements to department managers or supervisor and mails external team member paychecks/earnings as applicable.
• Coordinates repayment of team member overpays once overpayment letter is received.
• Prepare and balance payroll runs per compliance requirements, as required.
• Handles and analyzes the referrals bonus requests submitted.
Education and Experience Required (including certifications and/or software requirements for the position):
Must have processed US Payroll as this position will be responsible for US Payroll
Education equivalent to an Associates Degree, supplemented by courses in mathematics, or the equivalent in related work experience, demonstrating excellent mathematical skills. Bachelor’s Degree preferred.
Five or more years of payroll related experience, or the equivalent in related work experience, demonstrating sound knowledge of federal and multiple state payroll tax laws.
Demonstrates comprehensive knowledge of general Payroll policies and procedures. Provides input to the development and communication of Payroll policies and procedures.
Possesses FPF and/or CPP preferred, but not required.
Demonstrates general knowledge of one or more automated Payroll systems. Knowledge of ADP required.
Demonstrates intermediate knowledge of Microsoft Excel.
Demonstrates the ability to bring recurring issues to manager/supervisor’s attention and assist in resolving problems.
Key Competencies (Non-technical Behavioral Skills, i.e. presentation, negotiation, customer service skills)
Collaboration - Demonstrates the ability to be a “team player”. Lead and support as appropriate. Seek first to understand and encourage diverse viewpoints. Build superior relationships with customers and teammates. Demonstrates the ability to use appropriate methods and a flexible interpersonal style to drive cohesive teamwork in facilitating the completion of team goals.
Integrity & Trust – Demonstrates the ability to be straight forward, candid while setting a professional standard for treating others with dignity and respect. Utilize an ethical value system to ensure fairness and equity, while encouraging different viewpoints. Is widely trusted and seen as direct and truthful; maintains confidences.
Continuous Improvement – Demonstrates the ability to originate action to improve existing conditions and processes; identify improvement opportunities, generate ideas, and implement solutions.
Adaptability – Demonstrates the ability to maintain effectiveness when experiencing major changes in work responsibilities or environment; adjust effectively to work within new work structures, processes, requirements, or cultures.
Building Customer Loyalty – Demonstrates the ability to effectively meet customer needs; build productive customer relationships; take responsibility for customer satisfaction and loyalty.
Demonstrates the ability to be held accountable for individual, and where appropriate, team decisions, actions, and results.
Demonstrates the ability to modify behavior, as needed, in order to maintain effectiveness in a changing situation; and with varying tasks, responsibilities, or people.
Demonstrates the ability to gather and analyze facts and data; draws inferences and weighs alternatives to solve problems.
Demonstrates the ability to make sound decisions after considering all facts, potential risks, customer needs, and alternative solutions when dealing with all types of issues.
Demonstrates the ability to review and proofread work for accuracy and completes specific aspects of assignments, as directed. Concentrates on tasks at hand, even in distracting work environments.
Demonstrates the ability to present information in a clear, concise, and organized manner; listen to other to obtain information.
Demonstrates the ability to manage own time, activities and resources to ensure department standards are met on a consistent basis.