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Job Details

HR Services Coordinator
  • Job ID #: 36300
  • Position Type: Full-Time
  • Education Required: Bachelors Degree
  • Experience Required: 2 - 3 Years
  • Location: CA-ON-Oakville
  • Functional Area: Human Resources
  • Relocation Provided: No

Position Description:
Key Job Activities:

  • Process data transactions in multiple HRIS systems (SAP/ADP), including, initial new hire processing, team member status changes, personal data, compensation, benefits, performance reviews, tax deductions, transfers, termination date and reasons, compliance, etc. to support the Corporate Human Resource function. Also recognizes the effect of retroactive and mid-cycle pay adjustments; take into consideration payroll cycles and data entry timelines/procedures to ensure accurate and timely processing.
  • Verify and audit all data entry to maintain compliance and data integrity (uploads, approval, preload files, post validation, etc.) Run, validate and audit interfaces from HRIS and payroll systems on a timely basis.
  • Print and respond to service tickets created by employees, managers and HRBP. Follows up with managers/supervisors regarding any service ticket, missing data information or paperwork. Ensures that all paperwork for new hires has been received and reviewed prior to filing. Pull Required documents for Auditors in a timely manner and be able to answer their questions on process.
  • Verify completeness of team member information, including auditing documentation, in accordance with established procedures. Evaluates entries to ensure consistency and accuracy. Brings questions/concerns to the attention of manager/supervisor/HR Generalist or Corporate Compensation for clarification/resolution. Maintain ticketing system globally.
  • Provides routine ad hoc reports and running other miscellaneous reports already established for general audit purposes.
  • Performs other related duties as required or requested.

Position Requirements:
• Education equivalent to graduation from high school, supplemented by courses in business and/or mathematics, demonstrating excellent communication skills, and significant focus on attention to detail, as well as demonstrating basic knowledge of grammar, spelling, punctuation, and simple mathematical functions.
• Two or more years of customer service-related experience in a Human Resources, Payroll, or Financial related function, or the equivalent in related work experience. Demonstrates working knowledge of payroll, or other similarly related cyclical processes, as well as data entry timelines/procedures and how they affect the timing of data entry /processing.
• Demonstrates knowledge of data entry timelines and procedures and how they affect the timing of data entry.
• Demonstrates good knowledge of Microsoft Excel and Word.
• Demonstrates the ability to bring recurring issues to manager/supervisor’s attention and assist in resolving problems.