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Job Details

Administrative Assistant ll
  • Job ID #: 33907
  • Position Type: Full-Time
  • Education Required: HS Diploma/GED
  • Experience Required: 3 - 5 Years
  • Location: US-NV-Fernley
  • Functional Area: Operations
  • Relocation Provided:

Position Description:

Are you looking to join a team that rewards and promotes top performers?  Would you enjoy working for a reputable, environmentally- conscious company?  If so, join Stericycle, where team members can grow/develop their skills and are encouraged to be innovative.  Understanding that our full-time team members work hard, you will be rewarded with competitive pay, paid time off and paid holidays, great work-life balance, medical, dental and vision coverage, company-paid life Insurance, short-term and long-term disability, 401(k) with company match, and much more! At Stericycle, our company culture is built on a foundation of respect, diversity, commitment, and partnership.  Be our newest team member!

Under general direction, provides administrative support to the Plant including but not limited to processing invoices, payroll, and communicating monthly hours to the appropriate departments. Essential Duties and Responsibilities:
•Vouches vendor invoices ensuring accuracy & assists vendors with questions or problems as they arise, including all union benefit funds.
•Processes vendor invoices ensuring accuracy & assists vendors with questions or problems as they arise.
•Maintains all invoice files.
•Reports month end accruals to Corporate Accounting Dept.
•Processes weekly and bi-weekly payroll hours in ETime for 100 employees and distribute paychecks.
•Works closely with department managers concerning overtime hours and benefit time being used.
•Maintains accurate records and benefit time on the books.
•Handles all Sick, Personal and Vacation payouts for immediate area.
•Implements all raises to HR and Payroll Depts.
•Create and distributes all interoffice memos.
•Reports all weekly hours worked to immediate department supervisors.
•Audits weekly final managers payroll reports for departmental approval.
•Reports all monthly hours worked to AMESH department and immediate managers.
•Reports all DOT hours to Transportation, In-Service & Operation Manager.
•Manages traffic violations for Metropolitan area.
•Handles all cell phone related issues as well as in-house service beepers.

Position Requirements:
Education and Experience:
•Education equivalent to graduation from High School or the equivalent in related work experience. Four year college degree a plus.
•One or more years of Administrative experience, or the equivalent in related work experience, demonstrating excellent organizational skills.
•Demonstrates excellent working knowledge of Microsoft Word, Excel, and Outlook.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.