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Job Details
Material Specialist (J85)
Job ID #: 6298 Location: Texas - San Antonio
Functional Area: Operations Department: PBA Defense-M&E
Position Type: Full-Time Regular Education Required: Bachelors Degree
Experience Required: 3 - 5 Years Relocation Provided: No



The Material Specialist is responsible for supply chain management at a business unit level. Plans and manages inventory including new parts, exchange pools, and consumable items.  Using established systems orders materials, equipment, supplies and services within documented procedures for quality, quantity and price guidelines from manufacturers, distributors and surplus dealers.  Obtains quotes and negotiates delivery arrangements.  Performs system maintenance to preserve integrity and accuracy of related data and records in an aviation maintenance environment.  

Specific Accountabilities:

• Carries out inventory control functions by balancing company goals (cost, quality, delivery), setting up and maintaining ABC analysis of inventory, monitoring and controlling customer consignment parts, management of excess/obsolete inventory, rescheduling orders if their receipt is early/late to need, monitoring reduce to spares inventory levels, and transferring inventory between locations if necessary.
• Manages, plans and reports on the status of all inventory owned by the business unit; includes working with and setting inventory performance targets. Plans the purchase of all assigned inventory based on forecasts, percentage replacement factors and the alternate parts data file.
• Obtains quotations from vendors to ensure favorable quality, price and delivery terms; researches new vendors; provides data to technical staff and assists them in purchasing decisions.  Expedites orders to ensure timely delivery of purchases by verifying initial demands and analyzing back-order reports.
• Interfaces with vendors, staff and management to resolve discrepancies, answer questions and provide guidance and training on inventory systems.  Recommends enhancements to material planning systems.
• Controls data integrity of inventory systems by creating and updating item master files, analyzing engineering control changes, monitoring past due purchase orders and work-in-progress, researching inventory discrepancies, verifying and updating alternate parts file, and verifying and updating standard costs.
• Coordinates and monitors the return of damaged goods, arranging for replacements or credits, and documents all transactions.
• Researches and reconciles discrepancies noted during cycle count process.
• Carries out new, used and sub-contract supplier/vendor development for the business unit by sourcing new vendors, negotiating price and delivery terms, administering vendor qualification surveys, and educating suppliers on the material policies and procedures of the business unit.
• Participates in the recommendation of business unit material policy discussions.  Exhibits an understanding of complex material/financial situations.
• Reviews and recommends updates to company instructions and material policies and procedures.
• Mentor coworkers.
• Monitors and reports on measures of performance including inventory levels, overall shortages, opportunity costs, inventory turns, average costs by supplier, fill rates, supplier due date compliance and supplier rejects.
• Interacts with Logistics to ensure maximization of freight savings and to communicate priority shipments of incoming materials.
• Responsible for observing all applicable safety requirements and reporting immediately any unsafe practices/conditions.
• Carries out other projects as assigned.



• Familiarity with US Government Supply and Logistics systems: Integrated Maintenance Data System (IMDS), Integrated Logistics System – Supply (ILS-S), DoD FedMall, Commercial Asset Visibility – Air Force (CAVAF) preferred.
• Strong planning, organizational, analytical, negotiation, interpersonal, decision making, oral and written communication skills.
• Thorough knowledge of inventory control systems.
• Thorough knowledge of Microsoft Office Suite.
• Thorough knowledge of inventory control, purchasing and production management processes and theories.
• Bachelor degree in business administration; or equivalent experience.
• 75% completion of an appropriate certification program (ISM, PMAC, APICS, CPM or CMA) preferred.
• Experience in an inventory or manufacturing environment
• Must be authorized to work in the US.


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We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

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