Process supplier invoices for payment in a timely and knowledgeable manner with necessary support to ensure compliance with corporate procedures. Resolve problems within the allotted payment terms to ensure Santee Cooper maintains a high credit rating. Provides exceptional customer service to external vendors and internal customers in a prompt, courteous and professional manner. Has full knowledge of and relies on instruction and established guidelines to perform the functions of the job. Little to no supervision required while managing own workload. May make some intermediate decisions related to payables.
Essential Job Tasks:
Works independently on an intermediate level receiving and evaluating supplier invoices daily and enter into the Oracle AP system. Reconcile invoices with Purchase Orders. Calculate and verify tonnage, gallons, pounds and other units of measurement to appropriately match invoice information to purchase orders. Sets own priorities & organizes work schedule but may need some supervision.
Works independently resolving problems and disputes at an intermediate level of complexity regarding invoices, purchase orders, receipts, etc., through all available means with a high level of professionalism and expertise. Investigate all credits received from vendors and follows up on any issues that arise, including negotiating resolutions between internal (Procurement, Treasury and Station personnel) and external customers (suppliers/vendors). Involves researching problems using tools such as iReports, Excel, and the Oracle AP system. Must use good customer service skills for contact with both internal and external customers. Sets own priorities & organizes work schedule but may need some supervision.
Independently examines invoices placed "On Hold" to determine what level of action is required to resolve intermediate level of complexity of problems. Research and investigate items on the hold report that lists price and quantity differences, and discrepancies needing attention. May make decisions on whether to involve assistance from appropriate personnel at various locations as well as contact with external parties.
Reconcile daily accounts payable batches to the Oracle AP system checking for variances or invalid accounts. Must possess knowledge of the Oracle processes and basic accounting knowledge to accomplish this important task. Will also close daily batch process periodically as support to the AP Unit as well as increasing job knowledge.
Research and provide analysis for issues relating to construction retention transactions and accounts as needed.
Will consider Financial Specialist A, B or C
Financial Specialist A
Associate's Degree +4 years experience or High School Diploma/GED +8 years experience required. Must have a working understanding of basic accounting.
Financial Specialist B
Associate's Degree +2 years experience or High School Diploma/GED +4 years experience required. Must have a working understanding of basic accounting.
Financial Specialist C
High School Diploma/GED required. Must have a working understanding of basic accounting.
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