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Administrative Coordinator
  • Job ID: 84838
  • Job Category: Clerical/Administrative
  • Specialty Area: Clerical/Administrative
  • Primary Shift: Day
  • Work Schedule: Day
  • Penn Medicine Entity: Clinical Practices of the University of Pennsylvania
  • Location: Philadelphia, PA
  • Address: 3400 Spruce St
  • Education Required: Per Position Description
  • Experience Required: Per Position Description
  • Employment Type: Full-Time Regular

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Position Description:
With oversight and direction from the Vice Chair of Education and the Associate Director of Surgery Education Programs, the Administrative Coordinator is responsible for administrative support relating to graduate medical education functions, including but not limited to, ensuring all call and rotation schedules for trainees are accurately maintained in both hardcopy and online version. Procures and maintains appropriate visas for foreign medical trainees across all Surgical Programs. Responsible for the timely completion and return of all training verification requests for former trainees for outside licensing agencies. Maintains effective working relationships with internal and external Hospital Administration, State Regulatory Agencies and other internal and external regulatory agencies. Promotes confidentiality of protected information at all times. Sits as an example of organizational skills and ability to adapt to an ever-changing environment.  Uses acquired knowledge to make division processes and practices effective and efficient in line with departmental standards.  

The Administrative Coordinator will continually analyze administrative workflow, maintain databases, communicate with faculty, trainees and other administrative personnel regarding a range of issues, and manage internal and external medical education program relations.

Minimum Requirements:
High School Diploma/GED required
3+ years of administrative office experience required

Additional Information:

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Penn Medicine

Live Your Life's Work

EOE/AA, Minority/Female/Disabled/Veteran

We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.