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Human Resources Representative III

Job Number: 25934
Functional Area: Human Resources
Department: Chemistry
School Area: Science
Pay Range Minimum: $32.00
Pay Range Maximum: $38.50

Employment Type: Full-time (Hybrid)
Employment Category: Non-Exempt
Visa Sponsorship Available: No
Schedule: M-F 9:00-5:30
Pay Grade: 6

Posting Description

HUMAN RESOURCES REPRESENTATIVE III, Chemistry, to provide comprehensive HR support across the employee life cycle for approximately 150 staff and researchers. Reporting to the Human Resources Administrator, this role serves as a key resource for faculty, staff, postdoctoral associates, visitors, and temporary employees while ensuring accurate, compliant, and efficient HR operations. Will serve as a primary contact for HR-related inquiries and policy guidance; manage 150+ specialized appointments, including Postdoctoral Associates, Visiting Scientists and Scholars, Research Specialist Limited appointments, temporary employees, and non-student appointments; coordinate visa and immigration processes (J-1, H-1B, F-1 OPT, and STEM OPT) in partnership with the International Scholars Office; process HR transactions, including appointments, reappointments, employee changes, and terminations; coordinate onboarding and offboarding activities, background checks, compliance requirements, and employee records; monitor appointment and visa deadlines, prepare employment verification letters, manage departmental access requests, and support process improvement initiatives; and provide backup support for the Human Resources Administrator and assist with special projects.

The full job description is available, here: https://science.mit.edu/contact/employment-opportunities/

Job Requirements

REQUIRED: High school diploma; a minimum of five years of relevant HR or administrative experience; advanced knowledge of HR processes and policies; excellent organizational, communication, and problem-solving skills; and ability to exercise independent judgment and maintain strict confidentiality. PREFERRED: Experience with immigration processes, higher education administration, and MIT systems and Bachelor’s degree.

Location: This position is on site 4 days a week in Cambridge, MA with the possibility of working remotely 1 day per week.

8/5/2026