Working at MIT offers opportunities that just aren’t found anywhere else, including generous and unique benefits that help to ensure that MIT employees are healthy, supported, and enjoy a fulfilling work/life balance. Discover more about what it's like to work at MIT.

We welcome people from all walks of life to bring their talent, ideas, and experience to our community. We strongly encourage applications from individuals from all identities and backgrounds – like yours. If you want to be part of our exceptional, multicultural, collaborative, and inclusive community, then take a look at this opportunity.

MIT provides pay ranges representing its good faith estimate of what the Institute reasonably expects to pay for a full time position at the time of posting (if you are applying for a part time salaried job, you will need to prorate the posted pay range). The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements. This pay range represents base pay only and does not include any other benefits or compensation.

Academic Programs Assistant 2

Job Number: 25885
Functional Area: Academic (non-faculty)
Department: Earth, Atmospheric & Planetary Sciences
School Area: Science
Pay Range Minimum: $32.00
Pay Range Maximum: $38.10

Employment Type: Full-Time
Employment Category: Non-Exempt
Visa Sponsorship Available: No
Schedule:
Pay Grade: 6

Posting Description

ACADEMIC PROGRAMS ASSISTANT 2, Earth, Atmospheric & Planetary Sciences, to perform complex and diverse administrative and office management duties in support of the Assistant Director of Academic Programs in the Education Office. This office serves approximately 40 faculty, 195 graduate students, and 40 undergraduate students, and is the first point of contact for the Education Office to external constituencies. The position requires problem solving in highly varied and complex situations as well as serving as a high-level individual contributor to multiple projects. Primary responsibilities include responding to telephone and email inquiries; assisting with the processing and management of graduate student appointments, grades, degree lists, and thesis submissions; scheduling classrooms within the building and coordinating scheduling with other headquarters administrative assistants; maintaining education databases for student records and admissions; monitoring expenses and processing reimbursements; assisting with maintenance of the department’s internal website pages; drafting correspondence; and scheduling meetings for the admissions and education committees. The role also serves as event coordinator for the Education Office, including assisting with the planning and execution of educational activities such as DEAPS, IAP, UROP, field trips, admissions open house, and orientation. Additional responsibilities include training administrative assistants on Education Office procedures and regularly reviewing those procedures with all administrative assistants; working with faculty and their support staff to process visiting student applications; creating and distributing event materials; providing general support to the Assistant Director of Academic Programs on other educational activities; and serving as the primary contact for the EAPS Undergraduate Council.

Job Requirements

REQUIRED: A minimum of five years of administrative or related experience in student services or a similar role; excellent interpersonal, verbal, and written communication skills; a strong professional presence by phone and email; outstanding organizational skills and attention to detail; strong time management and project coordination abilities; the ability to work both independently and collaboratively as part of a team; resourcefulness and self-motivation; a service-oriented approach; comfort working in a fast-paced and complex environment; and proficiency with Microsoft Office.

7/22/2026