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Human Resources Assistant

Job Number: 25868
Functional Area: Human Resources
Department: McGovern Institute for Brain Research
School Area: Office of Provost
Pay Range Minimum: $27.00
Pay Range Maximum: $32.90

Employment Type: Full-Time
Employment Category: Non-Exempt
Visa Sponsorship Available: No
Schedule:
Pay Grade: 5

Posting Description

HUMAN RESOURCES ASSISTANT, McGovern Institute for Brain Research, to provide high-level administrative and operational support to the Human Resources Business Partner. This role serves as a key point of contact for general HR inquiries and supports a wide range of HR activities, including appointments and renewals, onboarding and offboarding, personnel records, recruitment coordination, visa documentation, employee data tracking, and special projects. Responsibilities include preparing HR correspondence; maintaining electronic personnel files and HR databases; supporting building access, guest accounts, ID/access updates, and internal systems; tracking postdoctoral documentation; managing staff affiliate appointments and renewals; maintaining MITemps records; supporting documentation for minors and high school participants; assisting with J-1 and OPT visa processes; generating reports and tracking documents; and contributing to HR process improvements. The position requires discretion, sound judgment, strong attention to detail, and the ability to handle confidential information.

The full job description is available here: https://www.dropbox.com/scl/fi/ffxvh2q09hkig2q0ywy1i/MIBR-HR-Assistant_26-updated.pdf?rlkey=4flrgvu5hgu68zzhqruycy5ii&st=14i1suw3&dl=0

Job Requirements

REQUIRED: High school diploma; a minimum of three years of relevant administrative or HR experience; excellent interpersonal, customer service, organizational, time-management, verbal, and written communication skills; the ability to manage multiple priorities with minimal supervision; strong problem-solving and critical-thinking skills; proficiency with Microsoft Office, Adobe Acrobat, and professional email communication. PREFERRED: Bachelor’s degree; or familiarity with MIT administrative processes and MIT experience.

This position is in person 5 days a week, with the option for 1 day remote after a 6-month probationary period.

7/16/2026