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Program/Project Administrator, SRS

Job Number: 25750
Functional Area: Administration
Department: Morningside Academy for Design
School Area: Architecture & Planning
Pay Range Minimum: $77,500
Pay Range Maximum: $105,100

Employment Type: Full-time (Hybrid)
Employment Category: Exempt
Visa Sponsorship Available: No
Schedule: Monday to Friday
Pay Grade: 8

Posting Description

MHACH RESEARCH AND PROGRAM ADMINISTRATOR, Morningside Academy for Design, leads administration and operations, overseeing coordination, budgets, and the concluding Designing Sustainability grant (70% effort). The role is administrative, ensuring compliance and execution. For the MIT–LUMA Lab (30% effort), the administrator coordinates operations across five pillars, Research, Innovation, Curatorial, Pedagogic, and Community Empowerment, working with faculty, PIs, students, MIT offices, and external partners to ensure alignment, compliance, and impact. Under MHACH Research Management (70%), will manage end-to-end grant administration, ensuring compliance and efficiency. Responsibilities include calls, review processes with HPI, portfolio oversight, and HPF reporting; update and circulate RFP; manage applications; ensure compliance; coordinate Joint Selection Committee reviews; notify PIs; develop plans; coordinate with RAS, OSATT, and others; submit to Kuali Coeus; oversee 10+ MIT–HPI projects; coordinate reporting; collect data; monitor funding use; track budgets; ensure compliance; manage rebudgeting, supplements, and no-cost extensions; plan workshops and meetings; develop agendas; identify speakers; and administer staffing, workshops, and travel budgets. Under MIT–LUMA Lab (30%), will provide cross-cutting coordination across all pillars; coordinate workflows, timelines, documentation, and reporting systems; manage reporting, compliance, and project database; liaison among PIs, pillar leads, collaborators, and MIT offices; administer seed calls; plan convenings; support exhibitions (e.g., MET Commons); and maintain documentation, track budgets, streamline workflows, produce reports, and liaise with partners.

The full job description is available, here: https://design.mit.edu/news.

Job Requirements

REQUIRED: Bachelor’s degree; a minimum of three years; experience in research administration or program management; familiarity with grant administration and reporting processes; strong project management, data synthesis, timeline development, and documentation skills; experience coordinating research projects and collaborating with academics and partners; excellent interpersonal, communication, writing, and editing skills; highly organized, detail-oriented, flexible, and able to prioritize under deadlines; and ability to work independently and collaboratively, manage competing priorities, and solve problems creatively.

5/29/2026