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Administrative Assistant

Job Number: 25548
Functional Area: Administration
Department: Open Learning, Supporting Unit, Bus/Ops
School Area: Office of Provost
Pay Range Minimum: $27.00
Pay Range Maximum: $32.90

Employment Type: Full-time (Hybrid)
Employment Category: Non-Exempt
Visa Sponsorship Available: No
Schedule: Monday - Friday
Pay Grade: 5

Posting Description

ADMINISTRATIVE ASSISTANT, Open Learning (OL), to provide high-level administrative support to multiple units within OL, including pK-12, Workforce Learning, Horizon, and xPRO, as part of a collaborative administrative team; coordinate complex calendars and schedule meetings for unit managers and teams, coordinating with colleagues across MIT and external partners; organize files and prepare materials for presentations, reports, and meetings; coordinate complex domestic and international travel arrangements and complete post-travel reporting; responsible for meeting logistics, in-person, including room reservations, catering, audiovisual needs, and setup/cleanup; plan and support staff events, seminars, conferences, and team gatherings, both in-person and hybrid; maintain databases, records, and documentation to support project tracking and reporting; draft and edit communications, including emails, meeting notes, and other written materials; provide in-person front desk coverage and backup support for other administrative staff as needed; assist with special projects and handle competing priorities while exercising sound judgment; process financial and travel transactions, approve credit card expenses, and support reimbursements across multiple cost objects; and support the smooth daily operations of assigned units.

Full job description here: https://openlearning.mit.edu/jobs

Job Requirements

REQUIRED: High school diploma or equivalent. Minimum three years of administrative experience; strong organizational, communication, and multitasking skills.

The Administrative Assistant is expected to work on campus, in Cambridge, Massachusetts, 3-4 days/week. The in-person requirement is determined by the Vice Provost, Open Learning and is subject to change based on the needs of Open Learning and MIT.

3/6/2026