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Executive Assistant
  • Job Number: 25475
  • Functional Area: Administration
  • Department: Office of the Vice Chancellor
  • School Area: Chancellor's
  • Pay Range Minimum: $40.00
  • Pay Range Maximum: $50.50
  • Employment Type: Full-Time
  • Employment Category: Non-Exempt
  • Visa Sponsorship Available: No
  • Schedule:
  • Pay Grade: 8


Posting Description

EXECUTIVE ASSISTANT, to the Vice Chancellor for Graduate and Undergraduate Education (GUE), will provide high-level administrative support in a fast-paced, confidential environment. This role acts as a primary liaison between senior leadership, faculty, and students, requiring exceptional discretion and independent judgment. Will provide executive support including managing a complex calendar, screening inquiries, and preparing briefing materials and correspondence; meeting and committee management including coordinating governance and leadership meetings, including agenda preparation, minute-taking, and tracking action items; operations and events support including planning high-profile events (retreats, Ivy+ convenings), overseeing GUE Headquarters logistics, and managing the academic thesis hold process; travel and finance including organizing domestic and international travel and processing expenses via MIT systems like Concur and B2P.

Job Requirements

REQUIRED: High school diploma or equivalent; a minimum of seven years of administrative experience, with two years supporting a senior executive; mastery of Microsoft Office (Outlook, Word, Excel, PowerPoint), Zoom, and Adobe Acrobat; ability to learn MIT-specific systems (SAP, B2P); exceptional writing, proofreading, and interpersonal skills; proven ability to handle sensitive information and resolve complex scheduling conflicts independently; and ability to thrive in a hybrid/flex work environment and work occasional evenings or weekends.

2/11/2026