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Assistant Director, Research Administration
  • Job Number: 25369
  • Functional Area: Administration
  • Department: Picower Institute for Learning & Memory
  • School Area: Science
  • Pay Range Minimum: $110,000
  • Pay Range Maximum: $138,700
  • Employment Type: Full-Time
  • Employment Category: Exempt
  • Visa Sponsorship Available: No
  • Schedule:
  • Pay Grade: 10


Posting Description

ASSISTANT DIRECTOR, RESEARCH ADMINISTRATION, Picower Institute for Learning and Memory (PILM), oversees all financial and sponsored research for a large, complex neuroscience research portfolio; serves as a senior leader within the Finance team, ensuring strong financial stewardship, regulatory compliance, and operational excellence in support of PILM’s scientific mission; manages the full lifecycle of sponsored research administration, including pre-award proposal development, post-award financial management, forecasting, and closeout; leads operating and program budget planning; prepares financial analyses and multiyear projections; provides faculty and Institute leadership with clear financial insights, expenditure tracking, and funding strategy guidance supervises and mentors a team of research administration and financial staff, fostering consistent service standards, cross-coverage, and professional development including staff coaching, performance management, and delivering financial training to administrative and lab personnel; and drives compliance, process improvement, and audit readiness, developing standard operating procedures and responding to audit inquiries.

The full job description is available here: https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:1a3e3f53-db9b-4453-94c8-c53b681a21a1

Job Requirements

REQUIRED: Bachelor’s degree and a minimum of seven years of experience in a research administration position and minimum of two years of supervisory experience; knowledge of budget preparation and administration and financial recordkeeping and reporting; proven experience with NIH award management; strong computer skills including proficiency with spreadsheets (Excel) and enterprise accounting and database tools; strong financial management/forecasting, organizational, analytical, problem solving, customer service, and oral and written communication skills; ability to work both independently and as part of a team in a fast-paced and challenging environment; and experience successfully supervising and building administrative teams. PREFERRED: Master’s degree in accounting, finance, business administration, or related discipline; expert proficiency in Excel; and experience with MIT systems.

Interested candidates should submit an application with a resume and cover letter.

12/17/2025