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Senior Administrative Assistant to the Director, IMES

Job Number: 25270
Functional Area: Office Support
Department: Institute for Medical Eng. and Science
School Area: Engineering
Pay Range Minimum: $32.00
Pay Range Maximum: $38.10

Employment Type: Full-time (Hybrid)
Employment Category: Non-Exempt
Visa Sponsorship Available: No
Schedule:
Pay Grade: 6

Posting Description

SENIOR ADMINISTRATIVE ASSISTANT TO THE DIRECTOR, Institute for Medical Engineering and Science (IMES), to provide a wide range of complex and diverse administrative support for the director’s academic, teaching, and research activities and for departmental events and special projects. Responsibilities include calendar management; composing and editing correspondence and documentation; prepare presentations and communication with internal and external stakeholders; handling the preparation of materials for faculty nominations and awards, search reports, promotion and tenure cases, etc.; scheduling, planning, and executing a variety of complex meetings/activities/events; handling a range of purchasing/accounting duties; coordinating travel; ensuring the smooth running of the director’s lab; providing research proposal and award support; and a variety of other duties.

A full job description is available here: https://www.dropbox.com/scl/fi/2sb5eh19ku2ze05c311e3/Sr-Admin-to-DH-August-2024.pdf?rlkey=jckxyk4yg0fwirevcky97q11b&st=nrgxwltn&dl=0

Job Requirements

REQUIRED: High school diploma or its equivalent; a minimum of five years of administrative or related experience; excellent organizational, problem-solving, customer service, and written and oral communication skills; experience drafting and editing written communications; meticulous attention to detail and accuracy; discretion with confidential/sensitive data or information and/or when interacting with a diverse constituency of faculty, staff, and students; proficiency with MS Word, Excel, PowerPoint, and conducting web-based searches; ability to anticipate issues that may arise in the course of ensuring smooth operations; research and resolve problems, escalating as necessary; see issues through to completion, sometimes in the face of stressful situations, competing priorities, and deadline pressure; coordinate a number of projects simultaneously, tracking deliverables, timelines, and budgets; and work with autonomy and minimal supervision. PREFERRED: Bachelor’s degree; experience preparing presentations, and MIT experience or experience in higher education.

10/20/2025