Skip Navigation
External Candidates

Working at MIT offers opportunities that just aren’t found anywhere else, including generous and unique benefits that help to ensure that MIT employees are healthy, supported, and enjoy a fulfilling work/life balance. Discover more about what it's like to work at MIT.

We welcome people from all walks of life to bring their talent, ideas, and experience to our community. We value diversity and strongly encourage applications from individuals from all identities and backgrounds – like yours. If you want to be part of our exceptional, multicultural, collaborative, and inclusive community, then take a look at this opportunity.

Administrative Assistant 2
  • Job Number: 24811
  • Functional Area: Administration
  • Department: Mathematics
  • School Area: Science
  • Employment Type: Full-time (Hybrid)
  • Employment Category: Non-Exempt
  • Visa Sponsorship Available: No
  • Schedule: 9-5, or flexible as needed


Posting Description

ADMINISTRATIVE ASSISTANT 2, Mathematics, to provide complex administrative and financial support for Math Headquarters staff, several faculty members, and their groups; perform all administrative duties (including scheduling and ordering food) for departmental talks, seminars, conferences, and special events; arrange travel and itineraries for faculty, staff, graduate students, and visitors; process all purchases, place and track orders, receive shipments; review, reconcile, and monitor monthly account statements (FRC); handle financial reimbursements and purchases for faculty, staff, graduate students, and visitors; keep complex calendars; edit reports and prepare correspondence and documents; maintain reports and electronic filing systems that are confidential, and/or complex; serve as a proxy for faculty members submitting letters of recommendation; assist with administration of classes as necessary; deliver mail; create, edit, and finalize PowerPoint presentations or posters; update websites; troubleshoot problems; assist with department events or HQ administration if needed; provide coverage for others; and handle other administrative duties as assigned.

Find the full job description here: https://math.mit.edu/about/employment.html

Job Requirements

REQUIRED: High school diploma or its equivalent; a minimum of three years of administrative, office, or related experience; meticulous attention to detail; excellent interpersonal and written and verbal communication skills; willingness to work on special projects as needed; discretion with sensitive and confidential information; advanced-level proficiency with Mac OS, Microsoft Office, web and graphic design software, email, internet; experience working in an academic environment with multiple supervisors; proactive problem-solver who can anticipate needs, manage competing priorities, track work in progress, and meet deadlines despite frequent interruptions; process complex financial transactions; compose professional memos/correspondence; and work independently with minimal supervision and as part of a team. PREFERRED: Bachelor’s degree; and working knowledge of LaTex and PowerPoint. Job #24811-5

Work Conditions: Work may require moving objects weighing 10 to 20 lbs. and may require traversing long distances or moving from site to site.

Pay Grade 5: Hourly rate: $23.10 - $31.59 - $40.08 (minimum - midpoint - maximum); Hiring Range: $27.00 - $33.00.

1/23/2025