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Senior Administrative Assistant to the Director,  Institute for Medical Engineering & Science (IMES)
  • Job Number: 24333
  • Functional Area: Office Support
  • Department: Institute for Medical Eng. and Science
  • School Area: Engineering
  • Employment Type: Full-time (Hybrid)
  • Employment Category: Non-Exempt
  • Visa Sponsorship Available: No
  • Schedule:


Posting Description

SENIOR ADMINISTRATIVE ASSISTANT TO THE DIRECTOR, Institute for Medical Engineering and Science (IMES), to provide a wide range of complex and diverse administrative support for the director’s academic, teaching, and research activities and for departmental events and special projects.  Responsibilities include calendar management; composing and editing correspondence and documentation; prepare presentations and communication with internal and external stakeholders; handling the preparation of materials for faculty nominations and awards, search reports, promotion and tenure cases, etc.; scheduling, planning, and executing a variety of complex meetings/activities/events; handling a range of purchasing/accounting duties; coordinating travel; ensuring the smooth running of the director’s lab; providing research proposal and award support; and a variety of other duties. 

A full job description is available here. 

Job Requirements

REQUIRED:  high school diploma or its equivalent; at least five years’ administrative or related experience; excellent organizational, problem-solving, customer service, and written and oral communication skills; experience drafting and editing written communications; meticulous attention to detail and accuracy; discretion and judgment with confidential/sensitive data or information and/or when interacting with a diverse constituency of faculty, staff, and students; and proficiency with MS Word, Excel, PowerPoint, and conducting web-based searches.  Must be able to anticipate issues that may arise in the course of ensuring smooth operations; research and resolve problems, escalating as necessary; see issues through to completion, sometimes in the face of stressful situations, competing priorities, and deadline pressure; coordinate a number of projects simultaneously, tracking deliverables, timelines, and budgets; and work with autonomy and minimal supervision.  PREFERRED:  bachelor’s degree, experience preparing presentations, and MIT experience or experience in higher education.  Job #24333-6

8/19/24