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Working at MIT offers opportunities that just aren’t found anywhere else, including generous and unique benefits that help to ensure that MIT employees are healthy, supported, and enjoy a fulfilling work/life balance. Discover more about what it's like to work at MIT.

We welcome people from all walks of life to bring their talent, ideas, and experience to our community. We value diversity and strongly encourage applications from individuals from all identities and backgrounds – like yours. If you want to be part of our exceptional, multicultural, collaborative, and inclusive community, then take a look at this opportunity.

Administrative Assistant 2
  • Job Number: 24005
  • Functional Area: Administration
  • Department: Brain & Cognitive Sciences
  • School Area: Science
  • Employment Type: Part-time (Hybrid)
  • Employment Category: Non-Exempt
  • Visa Sponsorship Available: No
  • Schedule: 20 hrs/wk. - schedule to be determined

Job Description

ADMINISTRATIVE ASSISTANT 2, Brain and Cognitive Sciences (part-time, 20 hrs/wk.), to provide diverse administrative and financial support for professors Nancy Kanwisher and Ila Fiete and their research labs.  Responsibilities include calendar and email management; coordinating meetings/seminars/special events; responding to inquiries; keeping professors’ CVs, resumes, biosketches, and other administrative documents up-to-date; anticipating and planning for scheduling issues, grant submissions, and meetings; coordinating travel and processing expense vouchers; maintaining lab rosters; gathering, organizing, and uploading materials for lab website and manuals; acting as a resource regarding MIT–related issues; assisting with hiring and onboarding lab personnel; coordinating lab activities and managing its resources and equipment; coordinating salary assignments; managing credit card charges, JVs, and requests for payment; purchasing supplies; managing student letters of recommendation; managing IRB/COUHES protocols; promoting new publications via social media and maintaining publication catalogs; collaborate with and provide backup as needed for other administrative staff; and perform other duties as requested.  

Job Requirements

REQUIRED: high school diploma or its equivalent; three years’ related administrative/office experience; excellent analytical, problem-solving, decision-making, time management, organizational, recordkeeping, communication, interpersonal, and customer service skills; meticulous attention to detail; strong Microsoft Office (Excel, Word) skills; and high-level proficiency with email management software and cloud services (Dropbox).  Must be able to prioritize, multitask, execute and follow up on tasks, and meet deadlines despite frequent interruptions; anticipate needs; exercise independent judgment when researching and resolving complex problems; interact effectively with a diverse group of students/faculty/staff/visitors; work as part of a team; maintain confidentiality; and interpret, communicate, and apply policies/procedures.  PREFERRED: bachelor’s degree and proficiency with Google Docs, Google Calendar, Adobe Acrobat, and web publishing.  Job #24005-5

Schedule to be determined.

A hybrid schedule is possible for this position, with a minimum of three days working in person.