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Senior Grants and Financial Coordinator
  • Job Number: 23190
  • Functional Area: Grants Administration/Management
  • Department: Office of Innovation
  • School Area: Engineering
  • Employment Type: Full-time (Hybrid)
  • Employment Category: Exempt
  • Visa Sponsorship Available: No
  • Schedule: M-F


Job Description

SENIOR GRANTS AND FINANCIAL COORDINATOR, Office of Innovation, to work closely with the director of administration and finance in the performance of comprehensive financial management of the department’s sponsored research activities, including pre and post-award research administration.  Will prepare and analyze financial reports and forecasts, reconcile and audit monthly accounts, allocate personnel costs, prepare proposals, and generally execute the efficient administration of sponsored funds; monitor and forecast grants and contracts to ensure compliance with MIT policies; advise principal investigators (PIs) on compliance; coordinate the preparation of proposals and contracts; monitor and track project expiration dates and funding levels to ensure that RAs and staff within faculty research groups are supported; review and approve procurement transactions; prepare cost objects for the closeout process; prepare budget reports for assigned PI portfolios; manage subcontracts on sponsored projects; and act as a resource on information about departmental, MIT, and sponsor policies. 

A full job description is available here.  

Job Requirements

REQUIRED:  bachelor’s degree; at least three years’ accounting/finance experience in a financial and/or research administration position; discretion with confidential information; knowledge of budget preparation and administration and financial recordkeeping and reporting; strong computer skills, including proficiency with spreadsheet (Excel) and enterprise accounting and database tools; strong financial management/forecasting, organizational, analytical, problem-solving, customer service, and oral and written communication skills; attention to detail; and ability to handle multiple projects simultaneously, meet deadlines, see projects/issues through to completion, and work both independently and as part of a team in a fast-paced and challenging environment.  PREFERRED:  financial administration experience in an academic environment; MIT experience; and experience with SAP, QuickBase, Tableau, Kuali Coeus, and IBM Analytics.  Job #23190-7 

9/12/23