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Job Details

Manager of Administration and Operations
  • Job Number: 16234
  • Functional Area: Administration
  • Department: MIT Environmental Solutions Initiative
  • School Area: VP Research
  • Employment Type: Full-Time
  • Employment Category: Exempt
  • Visa Sponsorship Available: No
  • Schedule:

Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

MANAGER OF ADMINISTRATION AND OPERATIONS, MIT Environmental Solutions Initiative (ESI), to manage day-to-day operations for ESI, including finance, human resources, and overall administration. Major financial responsibilities include developing and managing ESI budgets, including monitoring, analyzing, reconciling, forecasting, and reporting; serving as ESI’s grant administrator for research and curriculum grants to MIT faculty; and managing pre- and post-award administration of all grants, gifts, and Institute funding to ESI.  Major human resources responsibilities include assisting with the articulation of job expectations for staff; overseeing and implementing search and hiring processes and processing appointments; and organizing performance evaluations, development plans, and pay and hiring decisions for others. Overall administration responsibilities include sustaining alignment with ESI’s mission and objectives; supporting the development and execution of ESI-wide strategic and operational plans and systems to ensure effective and efficient unit operations; coordinating resource allocation; working with ESI portfolio managers to coordinate project schedules, plans, and proposals; helping portfolio managers anticipate, troubleshoot, and resolve problems; serving as administrative liaison to diverse units across campus; interpreting, implementing, and ensuring compliance with MIT and external policies; supporting director with unit-level reporting; recommending and developing new policies and procedures; and evaluating organizational effectiveness, developing recommendations for improvements, and assisting with change management strategies. May supervise non-exempt staff and perform other duties as assigned. Will report ESI director.

Job Requirements

REQUIRED:  a bachelor’s degree in a related field; a minimum of three years’ administration/operations and financial management experience and/or project/program management experience; and experience managing others or leading projects, programs, or functions. Job #16234-P


MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.