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Job Details

Administrative Assistant II
  • Job Number: 15871
  • Functional Area: Administration
  • Department: SOLVE
  • School Area: Office of Provost
  • Employment Type: Full-Time
  • Employment Category: Non-Exempt
  • Visa Sponsorship Available: No
  • Schedule: M-F, 9:00 A.M. - 5:00 P.M.

Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

ADMINISTRATIVE ASSISTANT II, SOLVE,  to perform a variety of administrative duties.  Will provide scheduling and calendar management in support of the executive director; schedule Solve leadership, strategy, and all-staff meetings; prepare meeting-related presentation decks and agendas, take notes, and handle set-up; plan and execute events, including catering; manage executive director’s e-mail; prepare briefing documents and talking points for event appearances and talks given by the executive director; assist with basic office operations, including creating requisitions and POs and supporting HR staff as needed; maintain office supplies; prepare office for external meetings, greeting and welcoming attendees; answer telephones; update contacts in Salesforce; prepare expense reports and reimbursements, collect and organize receipts, learn and maintain knowledge of MIT’s expense and reimbursement policies and procedures; support the finance and operations director with vendor requisitions, creating and updating POs, and collecting and filing vendor and contractor paperwork; coordinate domestic and international travel; support the events program director with event and office related operations as necessary; and perform other duties as needed.

Job Requirements
REQUIRED:  at least three years’ experience in    an executive assistant or similar role; strong interpersonal, verbal and written communication, and teamwork skills; self-motivation; flexibility; meticulous attention to detail; ability to manage multiple projects simultaneously, take initiative, and function effectively under pressure; high-level proficiency with Excel, PowerPoint, and Microsoft Office; proven ability to manage registration platform, online form tools, and CRM databases such as Salesforce; flexibility; ability to work independently; and discretion with confidential information.  Seek someone who is highly numerate and analytical with highly developed organizational and time management skills. Bachelor’s degree preferred.  Job #15871-5


MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.