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Development Events Assistant
  • Job Number: 15518
  • Functional Area: Event Planning
  • Department: Brain & Cognitive Sciences
  • School Area: Science
  • Employment Type: Full-Time
  • Employment Category: Non-Exempt
  • Visa Sponsorship Available: No
  • Schedule:

Job Description:
DEVELOPMENT EVENTS ASSISTANT, Brain and Cognitive Sciences (BCS), to provide general and development-related events support.  General event support includes executing all planning logistics and project coordination related to events, e.g., advertising, travel and hotel reservations, food/refreshments, space, AV equipment, creating POs, etc.; processing travel vouchers and honoraria for speakers and visitors; serving as contact person and coordinator for BCS’ headquarters-related events; serving as point-of-contact for the BCS Seminars Committee and for event support for the Building 46 postdoc committee; coordinating day-of colloquium event planning for BCS-only slots, including room reservation, agenda prep, ordering food/refreshments, event set-up, and serving as contact person for invited speaker; coordinating the ordering and set up of food for monthly faculty lunches, faculty meetings, and BCS Council meetings; serving as point person for technical issues regarding AV, copier, classroom equipment, etc.; and acting as main contact for space reservations.  Development events support includes assisting with coordinating logistics for development meetings, stewardship luncheons/dinners, and special events; serving as staff point-of-contact for vendors, and processing financial paperwork and contracts.

Job Requirements:
REQUIRED:  three years’ office experience, preferably with at least one in event planning; excellent organizational, interpersonal, communication, presentation, problem solving, and critical thinking skills; ability to understand organization dynamics and collaborate with colleagues at all levels of the Institute; discretion and good judgment with highly sensitive and confidential materials; attention to grammar, spelling, accuracy, uniform format, and tone; advanced computer skills and familiarity with Macs and/or PCs; expertise with Word, Keynote/PowerPoint, Excel, FileMaker, and on-line calendar software; and willingness to learn new skills/programs.  Bachelor’s degree preferred, as is experience at MIT or other academic administration experience.  Job #15518-5


MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.