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Program/Project Coordinator

Job Number: 25069
Functional Area: Administration
Department: Office of the Arts
School Area: Associate Provost for the Arts

Employment Type: Full-time (Hybrid)
Employment Category: Exempt
Visa Sponsorship Available: No
Schedule:

Posting Description

PROGRAM/PROJECT COORDINATOR, Office of the Arts, provides administrative and operational coordination and support for various programs and events under the umbrella of the Arts at MIT, including Council for the Arts at MIT and Eugene McDermott Award in the Arts at MIT meetings, concerts, student art exhibitions, extra-curricular art class administration, artist residencies, and related arts gatherings and events; collaborate with Arts at MIT staff to plan and manage the Arts Access and Arts Scholars programs, including responsibilities related to research, marketing, ticket sales and distribution, customer service, general inquiries, day-of event support, communications, and troubleshooting; support the administration of non-curricular studio art classes by developing registration timelines, collecting, organizing and posting course information to the website, responding to enrollment inquiries, overseeing the registration and waitlist functions, preparing class rosters for instructional staff, compiling and analyzing enrollment and waitlist data, and preparing program documentation and reporting; provide financial and stewardship support by submitting reimbursements, creating travel reports, initiating interdepartmental transfers, and preparing and reconciling cash deposits; and work closely with the Director of the Council for the Arts (CAMIT) on the timely creation and distribution of acknowledgement letters to donors. Job #25069-6

Full job description available at https://arts.mit.edu/opportunities/jobs/

Job Requirements

REQUIRED: Bachelor’s degree; a minimum of two years of administrative and/or project/program management experience; demonstrated administrative and organizational skills with the ability to manage multiple tasks simultaneously; excellent communication and interpersonal skills; ability to work effectively both independently and as part of a team; flexibility to adapt to changing priorities and deadlines; and ability to provide excellent customer service to a variety of stakeholders and audiences. PREFERRED: Experience in arts administration, arts event coordination, or related field and knowledge or interest in the arts and creative industries. Job #25069-6

Working Conditions: Ability to lift/move equipment and materials up to 50 pounds.

Location: Must be present on MIT campus Wednesdays and Thursdays for team meetings; other days of the week as requested/needed; required nights and weekends will be discussed in advance.

7/11/2025