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Gift Operations Assistant
  • Job Number: 24795
  • Functional Area: Finance/Accounting
  • Department: Office of the Vice President for Finance
  • School Area: VP for Finance
  • Employment Type: Full-time (Hybrid)
  • Employment Category: Non-Exempt
  • Visa Sponsorship Available: No
  • Schedule:


Posting Description

GIFT OPERATIONS ASSISTANT, Office of the Recording Secretary (RSO) - Office of the Vice President for Finance, will ensure timely processing of gifts to the Institute; maintain the integrity of all relevant gift processing data and institutional documentation associated with gift operations, including adding new records and updating databases, processing gifts and pledges to MIT, conducting basic research, and reporting on and reconciling data issues; light administrative support to the Director of Gift Administration and Recording Secretary; and provide professional customer service with a keen eye for detail.

Find the full job description here.

Job Requirements

REQUIRED: High school diploma or equivalent; a minimum of three years of administrative experience in an office setting, preferably in a non-profit or finance environment; demonstrated knowledge and use of business management databases; proficient in Microsoft Word and Excel; experience providing outstanding customer service; solid interpersonal and communication skills; demonstrated ability to use discretion and maintain confidentiality at all times; solid organizational skills and attention to detail; ability to learn tasks quickly and perform accurately; ability to work occasional evenings and weekends during peak processing seasons at calendar year-end (mid-December to mid-January) and fiscal year-end (late June to early July). PREFERRED: Bachelor's degree; experience with financial or fundraising databases; proficiency in SAP, Advance, FileMaker Pro, and Apple products; experience with Outlook calendaring software; familiarity with Ellucian CRM Advance gift system or similar fundraising database; knowledge of MIT policies, procedures, and operational systems; and interest in fundraising and/or finance and accounting. Job #24795-5

Hourly Rate: $25.00 - $30.00/hr

1/16/2025