Skip Navigation
External Candidates

Working at MIT offers opportunities that just aren’t found anywhere else, including generous and unique benefits that help to ensure that MIT employees are healthy, supported, and enjoy a fulfilling work/life balance. Discover more about what it's like to work at MIT.

We welcome people from all walks of life to bring their talent, ideas, and experience to our community. We value diversity and strongly encourage applications from individuals from all identities and backgrounds – like yours. If you want to be part of our exceptional, multicultural, collaborative, and inclusive community, then take a look at this opportunity.

Administrative Assistant 2
  • Job Number: 24568
  • Functional Area: Administration
  • Department: Registrar's Office
  • School Area: Chancellor's
  • Employment Type: Full-time (Hybrid)
  • Employment Category: Non-Exempt
  • Visa Sponsorship Available: No
  • Schedule: Monday - Friday, 9am-5pm


Posting Description

ADMINISTRATIVE ASSISTANT 2, Registrar’s Office, to provide administrative and financial duties in support of the Curriculum and Faculty Support (CFS) team; support the administration of the MIT Subject Evaluation System, including set up and help desk support for users of the subject evaluation systems; provide administrative and logistical support for the Undergraduate Officers group, including coordinating meeting logistics, taking notes at meetings, and responding to inquiries; review, process, and track financial transactions (e.g., processing reimbursements, verifying/reconciling Pro-Card charges) and produce reports and projections for budget planning and review; assist the team with the technical, data entry, and administrative duties in support of the Institute-wide Online Subject Evaluation (OSE) and Who’s Teaching What (WTW) systems; support the WTW process by providing guidance to, coordinating training for, and triaging questions from department users. 

Job Requirements

REQUIRED: High school diploma or equivalent; a minimum of three years of office experience; high comfort level with software and the ability to learn new systems; proven interpersonal skills with the ability to communicate effectively and positively with a wide range of constituency groups including students, faculty, and staff; ability to interact effectively with people of diverse backgrounds; meticulous accuracy and the ability to deal with sensitive and confidential information, meet deadlines, and work collaboratively; comfort working independently in a hybrid office environment and communicating in person and electronically; excellent organization skills; and ability to work on concurrent projects with some interruptions, anticipate needs, and set priorities. PREFERRED: Interest in undergraduate education; MIT experience; and experience within a higher education institution. Job #24568-5

$27.00 - $30.00/hour, depending on relevant experience and education.

Full-Time, 35 hours/week; Hybrid schedule available.

11/4/2024
Revised 11/6/2024