Skip Navigation
External Candidates

Working at MIT offers opportunities that just aren’t found anywhere else, including generous and unique benefits that help to ensure that MIT employees are healthy, supported, and enjoy a fulfilling work/life balance. Discover more about what it's like to work at MIT.

We welcome people from all walks of life to bring their talent, ideas, and experience to our community. We value diversity and strongly encourage applications from individuals from all identities and backgrounds – like yours. If you want to be part of our exceptional, multicultural, collaborative, and inclusive community, then take a look at this opportunity.

Academic Programs Specialist
  • Job Number: 25023
  • Functional Area: Office Support
  • Department: Chemistry
  • School Area: Science
  • Employment Type: Full-time (Hybrid)
  • Employment Category: Exempt
  • Visa Sponsorship Available: No
  • Schedule: Monday - Friday


Posting Description

ACADEMIC PROGRAMS SPECIALIST, Chemistry, to support all aspects of the graduate admissions process, including application tracking in Slate and releasing decisions. Serve as a key resource for faculty, staff, and students regarding academic programs, admissions, degree requirements, and institutional policies; ensure compliance with academic guidelines and escalate complex issues as needed. Manage communications with applicants and coordinate the prospective student visiting weekend with the Assistant Director and Admissions Committee; oversee administrative processes for fellowship selection and awards; enter graduate appointments in the Graduate Appointment Portal (GAP) and address related inquiries; ensure appointments align with funding guidelines and the MIT Graduate Student Union Agreement; serve as the primary financial contact for the Chemistry Education Office; maintain and update Graduate Program web content and prepare official student letters; disseminate key information on deadlines, events, and graduation requirements; coordinate student-centered initiatives including orientation, the Peer Mentoring Program, and Chemistry Application Mentor Program (CAMP); assist with compiling the Graduate Student Guide and orientation materials; and may also support planning and communication of lectures, programs, and research talks.

Find a full job description here: https://acrobat.adobe.com/id/urn:aaid:sc:US:02ab99e3-b5f4-4994-aa9e-b1ae1b24e688

 


Job Requirements

REQUIRED: Bachelor’s degree and a minimum 2 years’ related academic administration experience. MSOffice, QuickBase, Adobe Acrobat, and WordPress. PREFERRED: Master’s degree with 2 years directly related academic administration experience. MIT experience particularly relating to undergraduate and graduate student processes. Experience working with Slate, Graduate Student Portal (GAP), and Grade20. Job #25023-7

6/20/2025