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Medical College of Wisconsin Careers

Job Details

Program Coordinator III
  • Requisition ID #: 30784
  • Job Category: Program Coordination
  • Employment Type: Full Time
  • Experience Level: Experienced (non-manager)
  • City, State: Milwaukee, WI
  • Work Location: Medical Education Building
  • Department: Advancing a Healthier Wisconsin Endowment
  • Education: Bachelors Degree

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Position Description:


Function as a lead coordinator for department programming and operational activities. Work closely with Department Administrator and Program Director to design and execute initiatives in support of AHW Endowment’s strategic goals.   

About AHW Endowment

About AHW Endowment – The Advancing a Healthier Wisconsin Endowment was established by the Medical College of Wisconsin in 2004 to receive a portion of the charitable funds from the conversion of Blue Cross Blue Shield of Wisconsin from a nonprofit organization to a for-profit corporation. The proceeds of the sale were generously gifted to Wisconsin’s two medical schools – MCW and the University of Wisconsin School of Medicine and Public Health – on behalf of the people of Wisconsin.  AHW proudly calls the MCW School of Medicine home. It is this strategic placement in the third largest private medical school in the nation – within Wisconsin’s largest private research institution – that enables us to steward this gift, combining the power of philanthropy with that of academic medicine to serve as a catalyst for positive change statewide. Learn more at and learn how you can be a part of the AHW team!


Primary Functions

  • Plan, implement and execute internal and external meetings, special events, and programming activities with a high degree of independence
  • Using a project management approach, develop and maintain matrix of AHW programming activities
  • Serve as liaison with faculty, other departments, affiliated institutions, local, state and national organizations
  • Drive process improvement to enhance efficiency of AHW’s programmatic activities
  • Coordinate people and material resources to ensure operational efficiency
  • Collaborate with and/or delegate tasks to team members as appropriate  
  • Coordinate assessment and evaluation activities; collect, analyze, and present data
  • Create and monitor programmatic budgets
  • Assist Department Administrator with financial tasks
  • Oversee department diversity, equity, and inclusion programs and initiatives
  • Collaborate with team members to guide programs intended to enhance applicant, grantee and stakeholder capacity
  • Participate on appropriate committees relevant to the advancement of AHW’s program initiatives 
  • Carry out special projects as assigned by leadership
  • Collaborate across AHW functional units and the organization to uphold stewardship objectives and principles

Preferred Schedule:

Position Requirements:

Knowledge – Skills – Abilities

Knowledge of technical, business, project management tools and practices

Customer focus, trust-building, communication, critical thinking, detail-oriented, self-starter, and influencing skills

Ability to exercise confidentiality, a high degree of discretion, and cultural awareness


Organizational Structure

Building: Medical Education Building and Virtual Work

Department: Advancing a Healthier Wisconsin Endowment

Reports to (Title): Department Administrator

Collaborates with (Titles): Program Coordinators, Program Managers


Appropriate experience may be substituted on equivalent basis

  • Bachelor’s Degree
  • 5 years of experience

Preferred Qualifications: 

  • 5-7 years of progressively complex responsibilities related to program coordination or project management

Field: Business administration, project management, event management

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.