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Medical College of Wisconsin Careers

Job Details

Grants Operations Coordinator Sr
  • Requisition ID #: 33997
  • Job Category: Research
  • Employment Type: Full Time
  • Experience Level: Manager
  • City, State: Milwaukee, WI
  • Work Location: Clinical Cancer Center
  • Department: Center for International Blood and Marrow Transp
  • Education: Bachelors Degree

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Position Description:

Every great life-changing discovery begins the same way—with new knowledge. It can change everything, from a single life to the future of entire communities. That’s why academic medicine, and the continuous pursuit of knowledge, is at the center of everything we do at the Medical College of Wisconsin.

As a Grant Operations Coordinator Sr. you will, under the direction of the Senior Finance and Grants Manager, coordinate and perform the pre-award planning, organization, and preparation, and the post-award administration of various grants and contracts within the Center for International Blood & Marrow Transplant Research (CIBMTR). Interacts with executive leadership, scientific directors, operational directors, and the finance and administrative team to ensure that grants follow regulatory, funding agency, and policy requirements. Provide grant management leadership within the finance team by seeking and achieving continuous development of grant and financial processes and work product.


  • Oversee and support the development and submission of new federal and non-restricted grant applications and renewals. Develop and maintain grant budgets and evaluate fiscal performance against budget. Develop processes to perform ongoing post-award maintenance of grants and contracts.
  • Support the Financial Analyst in the development of the CIBMTR and MCW annual budget and the ongoing monitoring of performance to budget in respect to grant and contract funding.
  • Oversee and support the Grant Operations Associate in the day-to-day management of the CIBMTR grant and contract portfolio. Develop processes to monitor subcontract awards and assure that faculty and staff efforts are appropriately charged.
  • Develop processes to support ongoing maintenance of grants and assure that grant renewals are processed on time. Prepare accurate and comprehensive grant close out documents and reporting.
  • Collaborate with Financial Analyst in the preparation of complex grant budgets, projections and other financial reporting to inform executive leadership and study PIs to assure that resources meet grant objectives.
  • Implement efficient grant and contract management processes and evaluate business controls by performing reviews and documenting work product timeliness and accuracy to ensure quality and compliance with GCO, Sponsored Programs and CIBMTR policies as wells as external regulations.
  • Communicate regularly with funding agencies and partner organizations regarding invoicing, payments, business processes, and other accounting related functions.
  • Build strong working relationships and lines of communications with Sponsored Programs, Grants and Contracts Office and the Department of Medicine research operations team and other collaborating Departments and Divisions.
  • Resolve complex transactions, address new issues, and complete special projects related to CIBMTR grant and financial operations.
  • Demonstrate proficiency and knowledge of MCW grant and financial policy and systems.
  • Develop, implement and maintain comprehensive databases and files related to CIBMTR grants.

Knowledge – Skills – Abilities

Knowledge of technical, business, consultation, project management, and cultural awareness.
Customer focus, building trust, communication, critical thinking, and influencing skills.

Preferred Schedule:

Position Requirements:

Minimum Qualifications:

Appropriate experience may be substituted for education on an equivalent basis.

Minimum education: Bachelor’s degree

Minimum experience: 6 years

Preferred Qualifications:

Preferred Experience: 8 years experience. Including grant, financial operations, and team leadership


Why MCW?

  • Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
  • 403B Retirement Package
  • Competitive Vacation and Paid Holidays offered
  • Tuition Reimbursement
  • Paid Parental Leave

For a full list of positions see:

For a brief overview of our benefits see:

Eastern Wisconsin is a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community. For more information, please visit our institutional website at

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.