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Medical College of Wisconsin Careers

Job Details

Research Grants Coordinator
  • Requisition ID #: 31183
  • Job Category: Research
  • Employment Type: Full Time
  • Experience Level: Experienced (non-manager)
  • City, State: Milwaukee, WI
  • Work Location: Oakwood Center
  • Department: Center for Advancing Population Science
  • Education: Bachelors Degree

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Position Description:

Every great life-changing discovery begins the same way—with new knowledge. It can change everything, from a single life to the future of entire communities. That’s why academic medicine, and the continuous pursuit of knowledge, is at the center of everything we do at the Medical College of Wisconsin (MCW).

In the role of Research Grants Coordinator you will be working in the Center for Advancing Population Science Department.


Develops grant applications, grant budget preparation and financial monitoring/reporting, and subcontract
preparation and monitoring while maintaining federal and state compliance laws. Areas of oversight will include
research involving human subjects, laboratory animals, environmental safety issues, and other non-financial
compliance requirements related to sponsored research and grants management.

Primary Functions
In this role, you will be an integral member of the Center for Advancing Population Science, collaborating to
prepare and submit grants to various extramural funding sources. This opportunity uniquely exposes you to the
academic medical center environment and learning across finance, research, extramural funding, and
compliance. The ideal candidate will practice strategic thinking, creativity, attention to detail, be dependable, and
can multitask and remain flexible in a fast-paced environment. In addition, the ideal candidate meets deadlines
and enjoys working in a highly collaborative setting, adapt to easily changing tasks, and operates comfortably with
a degree of autonomy in their work. Responsibilities include:

  • Work closely with Division Administrator, the Grants and Contracts office, and Principal Investigators, as well as related matrix department relationships to ensure accountability compliance, and accuracy in grant budgets, grant submissions in eBridge, and perform other related duties.
  • Serve as a liaison between faculty, MCW departments, centers and external collaborative constituents regarding the processing of research grants and assist with resolution of pre and post award issues.
  • Organize/coordinate research activities and communications.
  • Lead in the administrative organization, development of timeline, analysis of required forms and responses of Request for Approval (RFA) and/or proposal call for routine and complex grant mechanisms.
  • Verify grant is in compliance with grant source requirements Provide assistance and tracking of grant and contract mechanisms, including funding announcement, internal management of proposals, internal review and awarding functions.
  • Collaborate with Clinical Trials Office on clinical research initiatives as needed.
  • Oversee the collection, analysis, and dissemination of research data and grant proposal development.
  • Develop, implement and maintain comprehensive databases and files related to the grant submissions.
  • Maintain program timeline including tracking deadlines for grant components such as submission deadlines, funding cycles, timelines for annual reports, etc.
  • Identify problems or obstacles in the system/procedures related to administration of the funding proposals/funded proposals and communicate to the appropriate faculty/staff.
  • Coordinate meetings and grant tracking information for large programmatic or multiple PI grant projects.


Knowledge – Skills – Abilities
Knowledge of pre and post award grant process, sponsor requirements, funding mechanisms, computers, clerical
procedures, customer service standards, collaboration, and information management. Organization, time
management, interpersonal, communication, and problem-solving skills.

Preferred Schedule:

Position Requirements:


Appropriate  experience may be substituted for eduation on an equivalent basis
Minimum Required Education: Bachelor’s degree
Minimum Required Experience: 3 years

Preferred Experience: Experience with preparing and submitting federal grants

Why MCW?

  • Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
  • 403B Retirement Package
  • Competitive Vacation and Paid Holidays offered
  • Tuition Reimbursement
  • Paid Parental Leave
  • Pet Insurance
  • On campus Fitness Facility, offering onsite classes.
  • Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc. 

For a full list of positions see:  

For a brief overview of our benefits see:

Eastern Wisconsin is a vibrant, diverse metropolitan area.  MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine.  MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community. For more information, please visit our institutional website at

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.