Every great life-changing discovery begins the same way—with new knowledge. It can change everything, from a single life to the future of entire communities. That’s why academic medicine, and the continuous pursuit of knowledge, is at the center of everything we do at the Medical College of Wisconsin (MCW).
The Department Administrator reports to the Department Chair of Anesthesiology and directs the administrative, business, financial, operational, grants, and human resources activities of the Department of Anesthesiology This important role will lead objectives and initiatives aligned with the goals of the Department Chair that reinforce MCW’s position as a leading innovator in healthcare through its academic and scientific missions throughout the Medical College of Enterprise. Efficiently allocates material and intangible resources to create an operating environment that recruits and retains the highest quality faculty and staff. Demonstrates a commitment to continuous improvement related to compliance with regulatory and internal policies, departmental resources, and department performance.
Responsibilities:
• Directs, supervises, and coordinates organizational functions and activities in the Department of Anesthesiology.
• Develops, implements, interprets, and monitors adherence to organization and department policies, objectives, and operating procedures. Insures implementation of key programs and procedures.
• Oversees human resources, compliance, grants, contracts, and financial management of the overall business unit.
• Represents the department on business and/or faculty affairs related to the institution and community.
• Manages the clinical enterprise of the Department including measurement of performance and interface with Medical College Physicians.
• Develops, audits, and approves budgets and financial reports for grants, appropriations, endowments, and funding for the department overall and all of its divisions, as directed by the chair.
• Coordinates and leads department initiatives related to employment, benefits, onboarding and training collaborating with the Office of Human Resources.
• Oversees review, approval, and reporting of expenditures related to clinical, scientific, research, and community services as well as allocation of space and implementation of systems. Oversees human resources actions related to employee selection termination, salary, and disciplinary actions and decisions.
• Leads changes necessary to reach financial goals. Selects and directs business unit leadership and represents the department and institution as a whole to external authorities and constituencies.
• Is responsible for the development, implementation, evaluation, and growth of department administrative operations to include information systems, and contract development, as well as system design and development to support all department functions.
• Inspires department by reinforcing MCW Code of Conduct, MCW values and missions, employee engagement, performance, and productivity to enhance departmental effectiveness.
• Identifies and leads objectives and coordinates with Department Chair, affiliates, Faculty, and committees to implement change, enhance communication and foster development.
Knowledge – Skills – Abilities
Knowledge Domains
Administration & Management – knowledge of business and management principles required for strategic planning, resource allocation, human resources administration, leadership, and performance management of people and resources.
Human Resources – knowledge of principles and procedures for recruitment, selection, talent development, compensation, benefits, and information systems.
Psychology & Counseling – knowledge of human behavior and behavioral motivators required to accurately recognize differences in ability, personality, learning, and motivation in order to effectively counsel and lead direct reports.
Communication & Media – knowledge of media production, communication, and dissemination techniques, methods, and best practices to effectively communicate information and provide feedback in a timely manner in a variety of forms.
Grants, Contracts, and Research Administration – knowledge of pre-award, post-award, and compliance considerations regarding grants and contracts necessary for providing feedback related to proposals and coordinating resources.
Tools & Technology – knowledge of desktop and mobile computers and technology as well as department specific analytical and scientific software. Understands database, enterprise resource planning (ERP) software, project management software, word processing software, and spreadsheet software.
Skill Domains
Critical thinking skills – uses logic and reasoning to identify the strengths and weaknesses of alternative solutions or approaches to solve problems.
Speaking – applies knowledge of communication to speak in small to large groups to effectively inspire, persuade, or inform all relevant stakeholders.
Judgment and Decision making – effectively considers relative costs and benefits of decisions and anticipates scenarios in order to reach the most appropriate decision.
Ability Domains
Oral comprehension and expression – ability to exchange information presented verbally in a manner that can be understood at multiple organizational levels, aptitudes, and levels of experience
Written comprehension and expression – ability to form, deliver, and receive ideas presented in writing in a manner that can be understood at multiple organizational levels, aptitudes, and levels of experience.
Problem sensitivity – ability to anticipate when barriers or obstacles might arise and then proactively taking action to removing barriers or workplace challenges.
