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Job Details

Department Administrator - Emergency Medicine
  • Requisition ID #: 30574
  • Job Category: Administration/Management
  • Employment Type: Full Time
  • Experience Level: Director
  • City, State: Milwaukee, WI
  • Work Location: Hub for Collaborative Medicine
  • Department: Emergency Medicine
  • Education: Bachelors Degree

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Position Description:

The Medical College of Wisconsin (MCW) seeks an exceptional individual with strategic, financial, and administrative expertise to serve as the Department Administrator for the Department of Emergency Medicine. The Department Administrator will serve as the strategic partner to the Chair of Emergency Medicine and oversee a faculty and staff of 140, with an annual budget of $43MM.   The ideal candidate will have strong finance and interpersonal skills with the ability to lead in a complex and growing organization

Led by Dr. Ian B. K. Martin, the Department of Emergency Medicine is a dynamic, innovative, and rapidly growing department with over 90 primary faculty members providing coverage at 8 academic and community clinical sites across Southeast Wisconsin. 


  •  Directs, supervises, and coordinates functions and activities of one or more departments, institutes, centers, divisions, and / or programs.

  •  Develops, implements, interprets and monitors adherence to organization and department policies, objectives, and operating procedures.

  •  Oversees human resources, compliance, grants, contracts, and financial management of the overall business unit.

  •  Represents the department on business and/or faculty affairs related to the institution and community.

  •  Develops, audits, and approves budgets and financial reports for grants, appropriations, endowments, and funding.

  •  Coordinates and leads department initiatives related to employment, benefits, and training collaborating with the Office of Human Resources.

  •  Oversees review, approval, and reporting of expenditures related to clinical, scientific, research, and community services as well as allocation of space and implementation of systems. Oversees human resources actions related to employee selection termination, salary, and disciplinary actions and decisions.

  •  Leads changes necessary to reach financial goals. Selects and directs business unit leadership and represents the department and institution as a whole to external authorities and constituencies.

  •  Responsible for the development, implementation, evaluation, and growth of department administrative operations to include information systems, contract development and negotiations, as well as system design and development to support all department functions.

  •  Inspires department by reinforcing MCW Code of Conduct, MCW values and missions, employee engagement, performance, and productivity to enhance departmental effectiveness.

  •  Identifies and leads objectives and coordinates with Department Chair, affiliates, Faculty, and committees to implement change and development.

Knowledge – Skills – Abilities

 Administration & Management – knowledge of business and management principles required for strategic planning, resource allocation, human resources administration, leadership, and performance management of people and resources.

 Human Resources – knowledge of principles and procedures for recruitment, selection, talent development, compensation, benefits, and information systems.

 Psychology & Counseling – knowledge of human behavior and behavioral motivators required to accurately recognize differences in ability, personality, learning, and motivation in order to effectively counsel and lead direct reports.

Communication & Media – knowledge of media production, communication, and dissemination techniques, methods, and best practices to effectively communicate information and provide feedback in a timely manner in a variety of forms.

 Grants, Contracts, and Research Administration – knowledge of pre-award, post-award, and compliance considerations regarding grants and contracts necessary for providing feedback related to proposals and coordinating resources.

 Tools & Technology – knowledge of desktop and mobile computers and technology as well as department specific analytical and scientific software. Understands database, enterprise resource planning (ERP) software, project management software, word processing software, and spreadsheet software.

 Skill Domains

Critical thinking skills – uses logic and reasoning to identify the strengths and weaknesses of alternative solutions or approaches to solve problems.

 Speaking – applies knowledge of communication to speak in small to large groups to effectively inspire, persuade, or inform all relevant stakeholders.

 Judgment and Decision making – effectively considers relative costs and benefits of decisions and anticipates scenarios in order to reach the most appropriate decision.

 Ability Domains

 Oral comprehension and expression – ability to exchange information presented verbally in a manner that can be understood at multiple organizational levels, aptitudes, and levels of experience

 Written comprehension and expression – ability to form, deliver, and receive ideas presented in writing in a manner that can be understood at multiple organizational levels, aptitudes, and levels of experience.

Problem sensitivity – ability to anticipate when barriers or obstacles might arise and then proactively taking action to removing barriers or workplace challenges

Preferred Schedule:

Position Requirements:

Minimum Qualifications:

Appropriate experience may be substituted for education on an equivalent basis

  • Minimum Required Education: Bachelor’s Degree
  • Minimum Required Experience: 6 years


Preferred Qualifications:

  • Preferred Education:  MBA and/or other related advanced degree
  • Preferred Experience: Financial, human resources, and operations management experience, ideally in academic medical center environment.


Why MCW?  

  • Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
  • 403B Retirement Package
  • Competitive Vacation and Paid Holidays offered
  • Tuition Reimbursement
  • Paid Parental Leave
  • On campus Fitness Facility, offering onsite classes.
  • Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc. 

For a full list of positions see:  

For a brief overview of our benefits see:

About MCW

MCW is one of the nation’s premier freestanding and private academic health sciences institution that is widely recognized for advancing academics, training, education, and research.  The institution hosts graduate and undergraduate medical education programs, basic and translational research initiatives, and overall clinical excellence.  MCW is a major national research center ranking in the top third of U.S. medical schools in NIH funding and is Wisconsin’s largest private research institution.

Eastern Wisconsin is a vibrant, diverse metropolitan area.  MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine.  MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.