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Job Details

Facilities Coordinator
  • Job ID #: 1333
  • Functional Area: Administrative Services
  • Position Type: Regular-Status Full-Time
  • Experience Required: 3 - 5 Years
  • Location: Washington, DC
  • Department: Administrative Services
  • Education Required: High School Diploma or GED
  • Relocation Provided:

Position Description:

Mathematica applies expertise at the intersection of data, methods, policy, and practice to improve well-being around the world. We collaborate closely with public- and private-sector partners to translate big questions into deep insights that improve programs, refine strategies, and enhance understanding using data science and analytics. Our work yields actionable information to guide decisions in wide-ranging policy areas, from health, education, early childhood, and family support to nutrition, employment, disability, and international development. Mathematica offers our employees competitive salaries, and a comprehensive benefits package, as well as the advantages of being 100 percent employee owned. As an employee stock owner, you will experience financial benefits of ESOP holdings that have increased in tandem with the company’s growth and financial strength. You will also be part of an independent, employee-owned firm that is able to define and further our mission, enhance our quality and accountability, and steadily grow our financial strength. Read more about our benefits here:

Mathematica is currently seeking a Facilities Coordinator for our Washington, DC location to join our Administrative Services Team. Duties will involve carrying out all mail center and occasional facilities responsibilities under supervision.

Key Responsibilities inlcude: 

  • Provides support and services related to USPS mail and express deliveries, i.e., pick-up, logging, sorting, distribution, processing, and billing

  • Tracks usage on a daily and monthly basis to ensure accountability and accuracy

  • Provides information to staff concerning delivery options and makes cost comparisons using Pitney-Bowes Mailing Systems computer

  • Runs monthly billing reports to submit to Accounting

  • Keeps Mail Center organized and neat

  • Maintains mail equipment in proper working order

  • Stocks and orders Mail Center supplies as needed

  • Conference room furniture reconfiguration and assisting with supplies needed for set-up, i.e., easels, markers and etc

  • Replenishment of kitchen/pantry and coffee supplies

  • Responsible for ordering coffee supplies

  • Maintain database for on/off site storage

  • Responsible for assembling/disassembling of workstations

  • Federal Express/UPS shipping and invoice processing

  • Responsible for making nameplates for new hires

  • Responsible for contacting coffee vendor for repairs and/or maintenance

  • Responsible for updating mailbox slot spreadsheet

  • Responsible for making sure Shelter in Place locations have current supplies in place

  • Act as safety coordinator during Fire Drills

  • Provide assistance as needed with facilities related tasks

  • Responsible for refilling hand sanitizing stands

  • Walkthroughs of conference rooms and vacant offices

  • Back-up facilities tour for new hire orientation

  • Back-up for office cleaning when new hires onboard/offboard

  • Responsible for contacting staff when packages come in via email

Position Requirements:

Position Requirements:

  • High school diploma

  • Minimum 3 years of work experience in a similar environment

  • A combination of equivalent education and work experience may be substituted for the above requirements.

Knowledge, Skills, and Abilities:

  • Possesses an eye for detail

  • Able to apply basic mathematical knowledge to process accurate billing records and manage Business Reply mail account.

  • Comfortable with general office equipment operation and maintenance, i.e., computer based Pitney-Bowes Mailing Systems and Federal Express Powership equipment

  • Able to manage an unpredictable workload and prioritize appropriately

  • Able to stand for extended periods and lift up to 70 pounds using hand trucks and dollies

  • Able to type proficiently

  • Able to use hand trucks and dollies to move furniture and equipment

  • Accurate with work, strong organizational skill, and attention to detail

  • Excellent verbal communication skills

  • Able to deal tactfully and diplomatically with others

  • Flexible in handling multiple priorities, sometimes simultaneously, under deadline pressure

  • Able to work independently for long periods of time

Preferred Qualifications:

  • Enhanced computer knowledge, i.e., Pitney-Bowes Mailing Systems, Federal Express Powership, and personal computing

  • Knowledge of USPS and Federal Express pricing structures and services.

Various federal agencies with whom we contract require that staff successfully undergo a background investigation or security clearance as a condition of working on the project. If you are assigned to such a project, you will be required to obtain the requisite security clearance.

Available location: Washington, DC

This position offers an anticipated annual base salary range of $42,000-$50,000. This position may be eligible for a discretionary bonus based on company and individual performance.

In accordance with Executive Order 14042 and its implementing guidelines, all Mathematica employees must provide documentation that they have been fully vaccinated or obtain an accommodation through Human Resources by providing documentation from a licensed health care provider that they are unable to be vaccinated against COVID-19 because of a disability (which would include medical conditions) or provide an attestation that they are entitled to an accommodation because of a sincerely held religious belief, practice, or observance.


We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.