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Accounts Payable Supervisor
Job ID #: 12322 Location: Newport News, VA
Functional Area: Accounting Division: CFO Div Summary
Position Type: Regular Education Required: Bachelors Degree
Experience Required: 5+ years Relocation Provided: No




Please note that all JSA/Jefferson Lab employees are required to be vaccinated against
COVID-19. All successful hires will be required to provide their COVID-19 vaccination
verification as a condition of employment, subject to limited legally recognized
exemptions to COVID-19 vaccination.  
  
POSITION POSTED:  SEPTEMBER 1, 2021
SALARY RANGE:  $66,100 - $96,300 (SA II)
 
JSA is actively seeking a Accounts Payable Group Supervisor to join our dynamic team!  
 
in this role, the Account Payable Group Supervisor will provide day to day supervision of the accounts payable staff to ensure all Accounts Payable, Cash Receipt and General Ledger processes are performed to meet JSA requirements.

We are passionate about our mission while building an inclusive workforce.  We are a National Laboratory that is operated by the Department of Energy, Office of Science and we probe the most basic building blocks of matter. The ability to grow with a world class scientific organization will challenge you to accelerate your career.  

Essential Job Functions:

Distribute work tasking amongst staff members to maintain a high level of productivity and assure full coverage of accounting task

Develop and maintain logical and meaningful key performance indicators to monitor staffing workload

Maintain a strong familiarity with the Costpoint systems, AP functions and those purchasing and receiving functions that impact Accounts Payable

Work with Procurement, Lab personnel, vendors and subcontractors to resolve AP related issues that may arise and resolve at the lowest level possible 

Review the monthly Procurement Credit Card payment request submitted by the Procurement office to ensure proper payment.  Work with the Procurement representative to ensure appropriate documentation and approval has been provided. Upload transactions into Costpoint.  Audit transactions and resolve identified issues

Monitor the Lab’s tax-exempt status and applicability to AP transactions.  Provide tax exemption forms to vendors as required.  Maintain a familiarity with state sales and use tax reporting. Should status change, be prepared to resume preparation of required reporting to the state

Review staff work to ensure timely, accurate, and complete work from invoice entry through payment and document filing.  Ensure posting observing month end and year end closing schedules

Review new vendor master setups and monitor and close our return to vendor transactions

Reconcile accounts payable subsystem to general ledger and provide reports to the staff accountant at month and / year end

Review cash receipts processing to ensure timely completion of cash receipts posting observing month end and year end closing schedules

Review and approves journal entries prepared by staff and prepare account analyses

Serve as a key contributor to the year-end closing process, by managing the accrual of the university personal services, temporary labor, and two-way service contracts, as well as subsequent tracking

Serve as the site manager responsible for audit coordination associated with any sales and use tax audits

Oversee the review of stale dated purchase orders/contracts for proper disposition.  Exercise judgement in identifying purchase orders/contracts to be forwarded to Procurement for review, modification, or de-obligation

Prepare responses on Accounts Payable issues in a variety of audit situations including internal audits, external audits, IG audits and vendor audit confirmations


 

 



1      Education, Certifications and Experience:

        a)    Relevant BA degree + 5 years relevant experience or equivalent combination of education and experience.

 

2      Knowledge, Skills, Abilities:   

        a)    In depth comprehension and ability to apply general accounting theory and practices and internal control procedures.

        b)    Good working knowledge of Cost Accounting Standards and Accounts Payable cash receipts, and purchasing
       
        c)    Demonstrated use of computers and accounting sofware packages 

        d)    Knowledge of DOE requirements a plus

            

         

         

       



• Ability to comprehend and follow instructions
• Ability to compose letters, outlines, memoranda, reports and other documents
• Ability to understand, remember, and communicate information and make decisions
• Ability to understand complex problems and to collaborate, explore and implement alternative solutions
• Ability to prioritize, organize and complete complex and varied tasks
• Ability to think analytically



• Ability to traverse across various locations on the laboratory site and access work areas
• Ability to work at a computer for extended periods
• Ability to lift up to 10 pounds frequently and 25 pounds occasionally
• Ability to open files and cabinet drawers, stoop and bend
• Visual capabilities sufficient to use computer workstations, read documents, and see safety alarms
• Auditory capabilities to hear safety alarms

Jefferson Science Associates, LLC (JSA) manages and operates the Thomas Jefferson National Accelerator Facility (Jefferson Lab). JSA is an Equal Opportunity Employer and does not discriminate in hiring or employment on the basis of race, color, religion, ethnicity, sex, sexual orientation, gender identity, national origin, ancestry, age, disability, or veteran status or on any other basis prohibited by federal, state, or local law. As part of the JSA’s equal employment opportunity policy, we also take affirmative action as called for by applicable laws and Executive Orders to ensure that minority group individuals, females, disabled veterans, recently separated veterans, other protected veterans, Armed Forces, and qualified disabled persons are introduced into our workforce and considered for promotional opportunities.

JSA is committed to providing reasonable accommodations for persons with disabilities (unless doing so will result in an undue hardship). If you need a reasonable accommodation for any part of the employment process, please send an e-mail to employment@jlab.org or call (757) 269-7598 to provide the nature of your request. Reasonable accommodations are considered on a case-by-case basis.

Employment with JSA is conditional upon DOE approval if at any time during your employment you are participating in a Foreign Government Talent Recruitment Program or Affiliated activity. Generally, such programs/activities include any foreign-state-sponsored attempt to acquire U.S.-funded scientific research through programs run or funded by the government that target scientists, engineers, students, academics, researchers, and entrepreneurs of all nationalities working or educated in the United States. This includes positions or appointments, both domestic and foreign, titled academic, professional, or institutional appointments whether or not remuneration is received and whether full-time, part-time or voluntary.

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