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Procurement Officer
Job ID #: 12344 Location: Newport News, VA
Functional Area: Purchasing Division: CFO Div Summary
Position Type: Regular Education Required: Bachelors Degree
Experience Required: 10+ years Relocation Provided: No




Please note that all JSA/Jefferson Lab employees are required to be vaccinated against
COVID-19. All successful hires will be required to provide their COVID-19 vaccination
verification as a condition of employment, subject to limited legally recognized
exemptions to COVID-19 vaccination.

POSITION POSTED: SEPTEMBER 28, 2021
SALARY RANGE:$90,000 - $135,000 (SA III)
  
We are currently seeking a Level III Procurement Officer for our Strategic Acquisitions Group within the Procurement Office.

The Procurement Officer is responsible for procurement actions primarily related to procurement of major equipment, fabrications, materials, and supplies for the Procurement Office at Jefferson Science Associates LLC (JSA), the Management and Operations contractor for the Thomas Jefferson National Accelerator Facility (TJNAF). TJNAF is a world-leading nuclear physics research center sponsored by the U.S. Department of Energy (DOE) with an annual operating budget in excess of $100M and 750 employees working on a 160 acre research campus in Newport News, Virginia.

The Procurement Officer is a non-supervisory position responsible for planning, awarding, and administering all procurement activities associated with procurement of major equipment, fabrications, materials, and supplies in support of the Lab mission.

The Procurement Officer is authorized to the level of delegated authority to financially obligate JSA to acquire products and services. Working in a team environment, the Procurement Officer may also administer, negotiate and/or manage a wide variety of unique and complex contract types to obtain the best value on behalf of JSA.

This position will be play a key role in the procurement efforts for procurement of major equipment, fabrications, materials, and supplies for the Lab and other projects assigned JLab.

Essential Job Functions:

  1. Performs, administers, and/or manages subcontracts and agreements in support of strategic acquisitions

  2. Performs advanced cost/price analysis

  3. Performs and/or manages procurement planning, solicitation and evaluation of bids, quotes, and proposals.

  4. Obtains oral and written bids, proposals or quotations from vendors. Compares costs with the specifications or scope of work and makes a determination to place orders or agreements.

  5. Conducts pre-bid or pre-proposal conferences and bid openings. Facilitates and/or leads Source Selection Committees.

  6. Advises user departments and staff on various procurement methods and alternate products, recommends substitutes as appropriate.

  7. Reviews and monitors contracts and contract progress to ensure compliance with procurement requirements, policies and procedures. Analyzes vendor performance and determines acceptable standards.

  8. Reviews change order requests and makes recommendations; assists in performing cost/price analysis of bids and proposals.

  9. Maintains purchase order and contract files in compliance with federal, state, and local rules and regulations.

  10. Writes memorandums, business correspondence and reports relating to processing and execution of contracts or as otherwise requested; answers contract related questions from vendors and/or staff.

  11. Negotiates contract terms and conditions, including leading negotiation teams as needed seeking to achieve outcome that is in the best cost/business interest for JSA.

  12. Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work process and work cooperatively and jointly to provide seamless customer service.

  13. Conducts research, evaluates findings and makes independent decisions on procurement matters

  14. Performs other related duties as assigned.



Education:

Relevant Bachelors Degree plus 10 years of full-time procurement/contracting experience or an equivalent relevant combination of education, experience and training. Typical related procurement management experience includes acquisition planning through contract closure.

Knowledge, Skills, Abilities:

a) Knowledge of the Federal Acquisition Regulation (FAR) with the ability to understand and apply the content to complex procurement scenarios without explicit guidance.

b) Knowledge of various types of contracts (e.g., firm-fixed-price, fixed unit price, task order, indefinite deliverable and cost-reimbursable) and methods.

c) Ability to perform in-depth price and cost analysis for the procurement of major equipment, fabrications, materials, and supplies.

d) Experience with negotiating terms and conditions.

e) Skill in managing and administrating multiple major procurements and contracts concurrently.

f) Knowledge of contracting law and other laws and regulations pertaining to the solicitation of bids/proposals, evaluation of offers, negotiations and awarding of contracts.

g) Knowledge of professional procurement with particular emphasis on supply-type Contracts/Purchase Orders to include University–type contracts, Cost Reimbursement and Fixed Priced typed Contracts.

h) Knowledge of vendor practices regarding pricing, material management, shipping, warranties, and invoicing.

i) Knowledge of elements of cost accounting principles and practices; cost and price analysis principles and techniques; contract negotiation methods and techniques.

j) Able to create and maintain good working relationships through excellent communication and teambuilding skills; including the ability to engage successfully with both internal and external contacts and the public

k) Strong analytical and critical thinking skills; ability to gather, organize, analyze and present data to appropriate sources, ability to interpret and apply local, State, and Federal rules and regulations accurately and effectively.

l) Excellent communication skills, both verbal and written, including the ability to prepare and deliver clear, concise and grammatically correct documents and reports.

m) Well-developed negotiation and persuasive skills and techniques.

n) A professional level of expertise in multiple areas and demonstrated use of discretion and judgment in execution of duties is required.

o) Must be able to manage and maintain simultaneous, transitional, and emerging priorities, and meet established deadlines in a fast-paced environment.

p) Demonstrated above-average proficiency in computer software programs including the Microsoft Office Suite

Preferred Knowledge, Skills, and Abilities:

a) Previous "hands on" contracting experience with supply procurements that may include partnering with other Laboratories

b) 3-5 years of procurement experience with Supply type contracts/purchase orders (Cost Reimbursement, University Contracts, Fixed Price Contracts).

c) 3-5 years of working in a Subcontract Administrator, Procurement Officer, Procurement Team Leader/Supervisor or other relevant role within a Department of Energy (DOE) national laboratory environment or with a prime contractor to the government.

d) Certified Professional Contract Manager (CPCM), Certified Federal Contracts Manager (CFCM) or similar certification in government procurement practices.



• Ability to comprehend and follow instructions
• Ability to compose letters, outlines, memoranda, reports and other documents
• Ability to understand, remember, and communicate information and make decisions
• Ability to understand complex problems and to collaborate, explore and implement alternative solutions
• Ability to prioritize, organize and complete complex and varied tasks
• Ability to think analytically



• Ability to traverse across various locations on the laboratory site and access work areas
• Ability to work at a computer for extended periods
• Ability to lift up to 10 pounds frequently and 25 pounds occasionally
• Ability to open files and cabinet drawers, stoop and bend
• Visual capabilities sufficient to use computer workstations, read documents, and see safety alarms
• Auditory capabilities to hear safety alarms

Jefferson Science Associates, LLC (JSA) manages and operates the Thomas Jefferson National Accelerator Facility (Jefferson Lab). JSA is an Equal Opportunity Employer and does not discriminate in hiring or employment on the basis of race, color, religion, ethnicity, sex, sexual orientation, gender identity, national origin, ancestry, age, disability, or veteran status or on any other basis prohibited by federal, state, or local law. As part of the JSA’s equal employment opportunity policy, we also take affirmative action as called for by applicable laws and Executive Orders to ensure that minority group individuals, females, disabled veterans, recently separated veterans, other protected veterans, Armed Forces, and qualified disabled persons are introduced into our workforce and considered for promotional opportunities.

JSA is committed to providing reasonable accommodations for persons with disabilities (unless doing so will result in an undue hardship). If you need a reasonable accommodation for any part of the employment process, please send an e-mail to employment@jlab.org or call (757) 269-7598 to provide the nature of your request. Reasonable accommodations are considered on a case-by-case basis.

Employment with JSA is conditional upon DOE approval if at any time during your employment you are participating in a Foreign Government Talent Recruitment Program or Affiliated activity. Generally, such programs/activities include any foreign-state-sponsored attempt to acquire U.S.-funded scientific research through programs run or funded by the government that target scientists, engineers, students, academics, researchers, and entrepreneurs of all nationalities working or educated in the United States. This includes positions or appointments, both domestic and foreign, titled academic, professional, or institutional appointments whether or not remuneration is received and whether full-time, part-time or voluntary.

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