The HDIS Administrative Assistant is responsible for all administrative functions related to the branch by supporting both the Sales and Installation teams. The Administrative Assistant operates as an internal support resource that helps manage general inquiries, assets, and paperwork related to branch operations. This position is responsible for timely completion of paperwork, event planning, and effective management of branch assets. This position reports directly to the Branch Installation Manager.
MAJOR TASKS, RESPONSIBILITIES AND KEY ACCOUNTABILITIES
60% - Assist in general office management, create PowerPoint presentations, answer, and direct incoming calls, maintain and process incoming emails expeditiously, oversee branch voice mail, manage truck fleet issues and paperwork.
40% - Verify new hire paperwork, process I-9s, order new hire equipment, maintain background renewals, and complete inquiries for internal partners.
NATURE AND SCOPE
This position reports to the Branch Installation Manager
This position has 0 Direct Reports
ENVIRONMENTAL JOB REQUIREMENTS
Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
Typically requires overnight travel less than 10% of the time.
Must be eighteen years of age or older.
Must be legally permitted to work in the United States.
The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.
Years of Relevant Work Experience: 1 years
Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a
Preferred Qualifications: - Previous administrative professional experience
Knowledge, Skills, Abilities and Competencies:
- PC skills, knowledge, and proficiency in Microsoft Office tools
- Excellent communication skills, both written and verbal
- Strong attention to detail
- Ability to problem solve with success
- Organization and time management skills with strong ability to handle multiple requests simultaneously
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.