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Job Details

Director, Fund Administration
  • Job ID#: 318
  • Location: New York, NY
  • Schedule: Full-time
  • Employment Type: Permanent

With close to 750 employees, Fiera Capital Corporation, a leading independent asset management firm, is rapidly acquiring a global presence and reputation. With $143 billion in assets under management (In Canadian dollars, as of September 30th, 2018), the firm offers institutional, private wealth and retail markets full-service, integrated portfolio-management solutions that span a broad array of traditional and alternative asset classes.

Headquartered in Montreal, Fiera Capital also has offices in Toronto, Calgary, Vancouver and Halifax, as well as New York, Boston, Los Angeles and Dayton (Ohio) in the United States, London in the United Kingdom, Isle of Man and Frankfurt, Germany.

Fiera Capital trades under the ticker FSZ on the Toronto Stock Exchange.


The Head of Fund Administration will oversee the team that supports public and private pooled vehicle operations and be the primary point of contact for the Fund Boards.  The successful candidate in this highly visible role will also work closely with 3rd Party vendors, Operations, Client Services, Legal & Compliance, Marketing and Finance to produce and validate shareholder and board reports, including fund performance, as well as support periodic fund audits and tax preparations.  The position will provide strategic leadership and implement industry best practices for our Fund complex as well as drive continuous improvements to improve data & reporting across the organization. 


Manage Fund Administration team members:

  • Build a high performing team capable of delivering quality results in a dynamic, fast-paced business environment
  • Develop and coach team members, set goals, manage progress and motivate them to maintain a continuous improvement mindset
  • Empower team members to participate in and lead high level projects that will promote growth and effectiveness
  • Lead by example and keep employee’s workload manageable and challenging
  • Advocate on behalf of the team in any arena where they need a voice

Oversee all internal pooled vehicle operations:

  • Maintain knowledge of industry practices and emerging trends impacting fund operations
  • Develop processes to ensure accurate mutual fund SEC compliance and vendor oversight
  • Ensure fund reporting calendar is maintained and all filings are properly validated and completed on time
  • Support subscriptions and redemptions and other cash movements in all private and public vehicles
  • Liaise with sales and client service group; facilitate and complete investor requests
  • Prepare analytics used for cyclical performance reporting (liquidity, exposures, risk, etc.)
  • Design and oversee SOPs and ensure team is abiding by each policy
  • Coordinate with Finance team for yearly audits and tax preparation
  • Design and implement workflows and controls to improve efficiency and effectiveness
  • Participate in business requirements, testing and implementation of new technology

Serve as the point person for all new product / fund launch activities related to Fund Administration:

  • Be the resident expert on fund mechanics, structures, and reporting requirements
  • Be a vocal participant in implementation meetings; share knowledge and drive approach as required
  • Develop and manage project plans as necessary to achieve desired business goals

Manage relationship with third-party service providers (Fund Administrators, custodians, auditors, etc.):

  • Develop & maintain an industry presence and leverage best practices
  • Know the contract terms and ensure proper execution of responsibilities
  • Manage relationship; monitor and report performance via KPIs.  Escalate and resolve service issues, as required
  • Partner with the service providers to design & implement processes to meet FCIs business requirements



  • Bachelor’s degree with a major in accounting, finance or related field of study
  • 10+ years of experience; with at least 7 years in Fund Administration or Fund Accounting
  • Proven supervisory experience in a dynamic organization is required


  • Knowledge of fund accounting processes and standards incl. NAV production, preparation of financial statements, and tax practices and policies
  • Solid understanding of the end-to-end fund lifecycle incl. all flows, roles & responsibilities
  • Solid understanding of all 1940 Act requirements to ensure our funds are in compliance with SEC standards; incl. 22(e), N-PORT, Income Test, Diversification Test, etc
  • Working knowledge of U.S. and non-U.S. security types including equities, currency forwards, loans, bonds, interest rate swaps, credit default swaps, synthetic notes, OTC securities, futures, etc.
  • Knowledge of International fund structures (incl. OEICs, SICAVs, UCITS, etc.) a strong plus
  • Familiarity with external data vendors such as Bloomberg, IDC, Reuters, etc.
  • Software experience preferred: (Milestone pControl)
  • Advanced proficiency in MS Excel, Powerpoint and Visio
  • Ability to work collaboratively and build solid relationships
  • Ability to lead and motivate staff members in multiple geographic locations
  • Effective communication and influencing skills at all levels of the organization
  • Self-motivated with continuous process improvement mindset and passion for excellence
  • Ability to work flexible hours and travel, as required
  • Strong analytical and problem solving skills in order to identify issues or unusual activity
  • Proven record of managing multiple projects, work in fast-paced environment, and meet deadlines

Our people are the most valuable asset we have and it is our mission to build an inclusive environment that acknowledges everyone's opinion.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

All aspects of employment including the decision to hire or promote, will be based on merit, competence, performance, and business needs. We welcome applications from qualified individuals from all backgrounds. Persons with disabilities who need accommodation in the application process, or those needing job postings in an alternative format, may e-mail a request to

We thank all applicants for showing an interest in a career with Fiera Capital. Only those selected for an interview will be contacted.

To all recruitment agencies: Fiera Capital does not accept unsolicited agency resumes. Please do not forward such resumes to any Fiera Capital employee, office location or website. Fiera Capital will not be responsible for any fees related to such resumes.