Accountabilities and Specific Requirements:
WORK LOCATION: Anchorage
SCHEDULE: This is an Anchorage based position on an urban schedule with a 40-hour week or 9/80 work schedule.
Under general direction of the SCM Supplier Performance and Compliance Manager, the Contract Compliance Specialist is accountable for the following:
This role tracks suppliers’ adherence to contract terms by monitoring and evaluating business practices, identifying opportunities for efficiency and effectiveness, and recommending improvements. This job supports management in its responsibility for maintaining appropriate financial and contractual controls.
- Serve as a subject matter expert (SME) on Service Purchase Orders (SPOs): manage Service IDs in Oracle; upload receipts in Oracle; assist and train stakeholders and users on the SPO process; resolve SPO and technical issues, all while ensuring compliance to the SPO Procedure.
- Manage and maintain Alyeska’s vendor database in Oracle in compliance with Alyeska’s processes and procedures and maintain awareness of IRS rulings regarding 1099s.
- Requires a working knowledge of contract compliance, invoice cycles, accounts payable, payroll, purchase orders, vendor management, audit practices, and contract administration. This role provides support to various TAPS worker roles: Contract Representatives, Contracting Officers, Purchasing Buyers, and SPO users.
Additional responsibilities include:
- Perform data quality and integrity checks to verify accuracy of contractor reporting of regulatory requirements.
- Manage interface transaction errors between Oracle and ASKx for vendor information issues.
- Develop and update documented user processes for the SPO, vendor management, and invoice review processes.
- Manage and maintain Alyeska's vendor database in compliance with Alyeska’s processes and procedures.
- Report opportunities for cost avoidance and savings.
- Maintain knowledge of contract/procurement administration practices and principles.
- Understand the scope of work of the contractor and the terms for payment for performance of work.
- Analyze and determine compliance with the terms of the contract as well as the rates applied to work or services performed.
- Possess a strong understanding of general business practices and an accounting or financial background.
- Compile audit information and investigate claims for various contractor invoices in accordance with standard accounting practices.
- Execute timely and thorough invoice review of advanced contract structures.
- Prepare and submit a report of review to management for timely resolution of contractor invoice disputes within the pay cycle.
- Interact with contractors and internal Alyeska clients to resolve issues with invoices and service purchase orders.
- Develop recommendations to improve current processes based on findings and experience.
MINIUMUM QUALIFICATIONS: Applicant must meet or exceed these minimum job requirements to apply for this position.
- Bachelor’s degree in Business, Accounting, Finance, or other related discipline*
- Two (2) Years of related experience
- General knowledge of contract administration and accounting practices and principles
- Experience with invoicing, cost accounting, purchase orders, and vendor management processes and systems
- Strong written and verbal communication skills
- *Note: Additional related exempt level experience above the minimum may be substituted for the education requirement
- Master’s degree in Business, Finance, Logistics
- Four (4) years’ experience in supply chain management, or related business field
- Experience using Oracle EBS system for financial and purchasing transactions
- Advanced user in Microsoft Office, particularly Excel
This job performs contract compliance and invoice review activities for Alyeska’s high risk and high spend contractors. Additionally, this role will identify and execute focused audits and reviews to verify compliance with the terms of a contract.
KNOWLEDGE, SKILLS, & ABILITIES:
TAPS SAFETY CULTURE:
- Analysis & Problem Solving
- Business Management
- Cash flow and Econ Analysis
- Contract Development
- Contract Management
- External Relations
- Information Management
- Internal Relations
- Interpersonal Communication
PRE-EMPLOYMENT DRUG SCREEN TESTING:
- Act with Discipline
- Be prepared to work and arrive to work rested. Complete all pre-job planning steps. Complete all training and qualifications. Follow all required processes and procedures and use the right tools for the job. Complete all post-work activities.
- Take a System View
- Assess how a task can impact others, seek input, and make all necessary notifications.
- Make Sound Decision
- Involve the right people at the right time. Identify if conditions change and act accordingly.
- Learn, Improve, Innovate
- No task on TAPS is routine; be alert to emerging risks. Communicate hazards and share lessons learned from past experiences
- Speak Up, Step Up
- Alyeska fully supports the authority of every TAPS worker to speak up, take action, and stop work, regardless of role or responsibility. Participate in developing and implementing solutions.
Employment with Alyeska is contingent upon successfully passing a background investigation and, in some cases, a Physical Fitness Test and Medical Exam specific to the role for which you are applying. Alyeska also requires pre-employment urinalysis drug testing for all positions. A positive drug test makes you ineligible for employment with Alyeska and on TAPS.
Please note, Alyeska does not seek or accept any genetic information as part of the drug testing procedure or any other process that could directly or inadvertently provide genetic information (family medical history).
EMPLOYMENT VERIFICATION USING E-VERIFY:
- Federal Law requires all employers to verify identity and employment eligibility of all persons hired to work in the United States. Alyeska Pipeline Service Company participates in E-Verify. E-Verify is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S Department of Homeland Security and Social Security Administration records to confirm employment eligibility. http://www.dhs.gov/e-verify.
- The Alyeska Valdez Marine Terminal (VMT) is a regulated facility, and the employee hired to work on the VMT or to provide emergency support or other approved work for the VMT will be required to have a Transportation Worker Identification Credential (TWIC). For more information about this Federal credential access the Web site listed below. The successful candidate for this job will be notified if a TWIC will be required and will then be responsible for enrolling and obtaining a TWIC prior to their hire date. http://www.tsa.gov
ALYESKA PIPELINE SERVICE COMPANY IS AN EQUAL OPPORTUNITY EMPLOYER THAT VALUES WORKPLACE DIVERSITY.
Alyeska Pipeline is a drug-free and alcohol-free workplace.