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Administrative Assistant 2
  • Job Number: 25413
  • Department: Institute for Data, Systems, and Society
  • School Area: Engineering
  • Employment Type: Full-time (Hybrid)
  • Pay Range Minimum: $27.00
  • Pay Range Maximum: $32.90
  • Payroll Category: Support Staff
  • Visa Sponsorship Available: No
  • Schedule:
  • Pay Grade: 5

Posting Description

ADMINISTRATIVE ASSISTANT II, School of Engineering and Schwarzman College of Computing – Institute for Data Systems and Society (IDSS), under minimal supervision, performs complex and diverse administrative and financial duties in support of the (faculty) Director and Director of Administration and Finance. Duties include managing a very active calendar; coordinating meetings, events and presentations; editing and proofreading all correspondence, reports, presentations, and recommendation letters; website maintenance; anticipating and initiating actions regarding office operations which require knowledge of the Institute and other departments; serving as initial point of contact for Director’s visitors; managing faculty searches and promotion cases in partnership with home departments; organizing weekly IDSS faculty lunches; coordinating complex domestic and international travel arrangements; providing travel itineraries and processing travel expenses using Concur; and providing backup as needed for other IDSS HQ events and activities.

Job Requirements

REQUIRED: High School education or equivalent; a minimum of three years of administrative, office, or related duties; ability to work independently with minimal supervision and collaborate as part of a team; excellent interpersonal and communication skills, and attention to detail; proficiency with MS Office products, desktop publishing, database, and web software (e.g., WordPress); and familiarity with multiplatform operating systems (Macintosh and PC required). PREFERRED: MIT experience.

1/12/2026