Skip Navigation
Internal Candidates

Working at MIT offers opportunities that just aren’t found anywhere else, including generous and unique benefits that help to ensure that MIT employees are healthy, supported, and enjoy a fulfilling work/life balance. Discover more about what it's like to work at MIT.

We welcome people from all walks of life to bring their talent, ideas, and experience to our community. We value diversity and strongly encourage applications from individuals from all identities and backgrounds – like yours. If you want to be part of our exceptional, multicultural, collaborative, and inclusive community, then take a look at this opportunity.

Administrative Assistant 2
  • Job Number: 24740
  • Department: Chemical Engineering
  • School Area: Engineering
  • Employment Type: Full-time (Hybrid)
  • Payroll Category: Support Staff
  • Visa Sponsorship Available: No
  • Schedule:

Posting Description

ADMINISTRATIVE ASSISTANT 2, Chemical Engineering, to assist with administrative, academic, operational, financial, and HR matters to ensure the smooth functioning of research groups; serve as main administrative point of contact, promptly addressing queries; manage class materials preparation, including lecture notes, scanning, printing, and filing; coordinate class-related activities such as classroom booking, catering, and exams; arrange domestic and international travel for faculty and group members, prepare expense reports; assist with complex calendar management for faculty and group members; coordinate large and small-scale events for domestic and international audiences; perform basic library and web searches, manage book pickups/returns, and scan/file documents; manage financial review and control processes; process reimbursements and verify Pro-Card charges; assist ChemE HR staff with academic appointments and paperwork for international/domestic faculty; coordinate site visits and assist with grant-related materials and project spending; support the Communications Officer with event coordination and publicity; assist the Facilities Officer with lab-related requests; maintain web pages and databases for assigned faculty.

Job Requirements

REQUIRED: High school diploma or equivalent and a minimum of three years of administrative experience; computer proficiency using Microsoft Office (Word, Excel, PowerPoint, FileMaker, and Outlook); excellent organizational and communication skills. Ability to interact with diverse groups, exercise good judgment, and work independently and as part of a team; ability to handle multiple tasks concurrently and deal with confidential information with discretion. Bachelor’s or Master’s degree, experience with SAP and Dropbox, and MIT experience, preferred. Job # 24740-5

Work Schedule: Eligible for a hybrid work schedule based on performance and department needs. Occasional night and weekend hours may be required.

12/24/2024