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Internal Candidates

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Administrative Assistant 2
  • Job Number: 23403
  • Department: Brain & Cognitive Sciences
  • School Area: Science
  • Employment Type: Full-time Temporary (Hybrid)
  • Payroll Category: Support Staff
  • Visa Sponsorship Available: No
  • Schedule: full-time, 35 hrs/wk. - schedule to be determined

Job Description

ADMINISTRATIVE ASSISTANT 2, Brain and Cognitive Sciences (BCS), to join the BCS headquarters team and provide diverse administrative and operational support.  Will perform a range of duties and serve as the first line of contact for HQ activities and provide direct administrative support for two junior faculty.  Responsibilities include overseeing front office reception duties; processing and managing mail and deliveries; assisting members of headquarters with clerical duties; assisting financial team as needed with processing of ProCard transactions, travel expense reports and reimbursements, and other purchasing; entering graduate student funding data into the MIT Graduate Appointment Portal; and assisting with ordering and setup of catering for seminars/events and maintaining cleanliness of common areas.  Faculty support responsibilities include maintaining calendars; email management; tracking deadlines; and coordinating meetings, seminars, and special events; anticipating and planning for scheduling issues, grant submissions, and meetings; coordinating travel and processing expense vouchers; purchasing lab/office supplies; performing other duties as requested; and coordinating office coverage and providing back up as needed.  

Job Requirements

REQUIRED: high school diploma or its equivalent; three years of office experience; working knowledge of Microsoft Office (Word, Excel, Outlook, and PowerPoint); attention to detail and accuracy; strong written and verbal communication skills; project coordination experience;  flexibility; and discretion with sensitive/confidential matters.  Must be able to juggle and follow through on multiple priorities and achieve recognizable results in very tight timeframes, often on short notice; learn new skills quickly and independently; create effective solutions to challenges/problems; and work both independently and collaboratively with people--internal and external--at all levels.  PREFERRED:  bachelor’s degree or degree in progress and familiarity with Google Calendar and Mail.  Job #23403-5

This is a full-ime (35 hrs/wk.) position that is funded for three years with the possibility of extension.

A hybrid work schedule is possible for this position, working a minimum of three days in person on campus.

11/3/23